components of a farm business plan

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Details of a Small Farm Business Plan

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Writing a farm business plan can be a tool for you to plan your farming business. It can also be a requirement of securing grants and loans for your farm business. The process of writing a farm business plan may seem overwhelming and intimidating at first, but if you break it down into its component steps, it becomes much more manageable.

What Is a Business Plan?

A business plan is a roadmap for your small farm . It is both process and product. During the writing of a farm business plan, you'll develop an overall vision and mission for your business. You will think about your short- and long-term goals. You'll define the steps needed to achieve those goals. You'll set the direction for your business to develop over the next five years.

If you're already an established business, your new business plan will show where you're going next. A good business plan should be:

Mission Statement

Your farm’s mission statement is your overarching purpose for your business:

Why does your farm exist?
What purpose does your farm serve?
Where is your farm headed?

This is beyond “make money.” This mission statement is based on your values and your core identity as a small farm.

The goals in your business plan are the specific, measurable “things” you will achieve with your small farm. Short-term goals are defined as those that you will complete within one year. Long-term goals are those that take longer than one year to complete.

SMART Goals are:

Rewarding, and have a

Background Information

In this section of your business plan, take inventory of what you have right now:

Where are you located?
How many acres of land are you farming?
When did you begin farming?
How are you currently operating?
What general practices do you use for such things as conservation, tillage, environmental impact, and marketing?

Farm Strategy

This is where your business plan gets to looking forward. You are going to formulate your farm strategy from now into the next five years or so.

Gather information and research markets. Make sure that your farm plan fits into the general market in terms of supply and demand. Investigate and analyze industry trends, identify competitors, and define buyers.
SWOT Analysis. This is an analytical tool that can be used in making decisions. SWOT stands for: strengths, weaknesses, opportunities, and threats. As a business, analyze your internal strengths and weaknesses. Then look externally at what opportunities and threats exist - competitors, new markets, government regulations, economic conditions, and so forth.
Create alternative strategies. Looking at the information you've gleaned and the analysis you just did, think through options for your farm strategy. Don't rely on price alone; economies of scale are challenging on the small farm level.
Don't jump to one conclusion immediately. Really spend some time fleshing out the specifics of some of the strategies and looking at their advantages and disadvantages. Try to find options that combine your internal strengths with opportunities in the external environment.
Look at all your strategies, then reread your mission statement. The ideal farm plan will fit your mission best.
Write an implementation plan. This is where you write a plan that will make your new strategy happen.

Marketing Strategy and Plan

In the next part of your farm business plan, you develop and outline a marketing strategy for your products and services. This can build on the research you did in the previous step. For each product, include the price, placement, and promotion ideas. Consider how you will convey real and perceived value to your customers.

Management Summary

This part of your business plan details your farm business’ structure. Everyone who is involved in the management of the business should be listed here. External resources are listed here as well.

Financial Analysis

In this section, you will need to detail the financial aspect of your farming operation. List your current finances in detail, including all income and operating expenses. Referring to your new strategy, you will forecast what is needed for future growth and to meet the goals you have outlined in terms of capital. Include what your future operating expenses will be.

Pulling It All Together

Writing a farm business plan is a big project. Don’t let that put you off. Your plan can be as simple as it needs to be for right now. Begin with your mission statement and goals. Do your homework by analyzing markets and researching competitors and trends. Have fun brainstorming alternative strategies and let them marinate a while. Take it one step at a time.

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Farm & Animals

How To Write A Farm Business Plan?

August 27, 2024

If you’ve never written a business plan before, it can seem quite daunting and could leave you feeling more than a little overwhelmed. In this article, we will look at how to break it down step by step into simple, manageable chunks. Then you’ll soon see how to write a farm business plan without stress.

What You'll Learn Today

What is a Business Plan?

Why do i need a business plan, how do i write a small farm business plan, 1. executive summary, 2. business description, 3. market analysis, 4. competitors, 5. products and services breakdown, 6. marketing & sales, 7. organizational structure, 9. financial goals and expectations, why is it important to have a farm business plan, what are the benefits of having a farm business plan, can you start a farm without a business plan, what should you include in a farm business plan, how do you start a farm business.

A business plan is a document that provides a road map to clearly define your proposed farming business in detail. It helps you to decide how you will do specific things such as locate, fund, sustain and grow your venture.

You will also be able to state your ambitions, and how you envisage achieving them, and when. You’ll need to look at viability, the size of the market, any competitors you’ll have, and the predicted future growth of the industry you’re interested in.

The choices are vast. It could be raising chickens, growing specialized crops, or micro-farming.

A good business plan should be:

Easy to follow
Comprehensive

A well-written business plan not only increases your chances of getting additional funding, such as loans or grants but also gives you a way to ensure all your goals are being met as you go along.

Having a detailed document to follow as a guide helps you stay on course and provides a greater chance of success.

By charting an ideal course of action, you may discover things you hadn’t initially thought of. These might be additional ways of making your enterprise profitable or finding potential pitfalls before you’ve invested a single dime.

If, for example, your farm is reliant on producing a specific crop that depends on a long growing season, you need to figure out what happens if it fails. Certain things, such as the weather, are completely out of our control.

It could be that you can’t rely on just growing one thing and need to grow additional crops that don’t depend on the same conditions or diversify in some other way.

Many small farmers increase their revenue by adding other strings to their bow and diversifying .

Another consideration is, just because the market you’re interested in is strong right now, it doesn’t mean it will continue to be so. A business plan lets you decide what you would do if there was a dramatic drop in demand/income.

As well as planning for the worst, you’ll also be able to decide what you’d do if things go better than expected.

Should your chosen farming idea flourish and you can’t keep up with demand, what happens then? A plan would help you know how best to expand under these circumstances.

Without a solid plan for your farm, you won’t be able to secure any help in the form of grants or loans, and you never know when a cash injection might be needed down the line.

To write a successful business plan, you’ll first need to do a lot of research. This involves investigating how all aspects of your project will work by looking at how it is achieved by others.

If you want to apply for grants or loans, find out precisely what information they will need before you start. That way, you won’t need to do a load of extra work later on.

Talk to professionals; this could be farming associations, other farmers in your area of interest, banks, government offices, potential customers, machine manufacturers, breed societies, anyone who can give you concrete facts about what you want to do.

In this short video, the basics of how to write a farm business plan are explained.

When you start writing your plan, be sure you have all your ducks in a row and know very clearly in your mind how you envisage things working. Break it down into its component steps to make it easier to write.

What Are The Steps In Planning Farm Business

You’ve done all your research, and you’re ready to start writing, but what do you need to include and in what order?

In truth, there are a multitude of ways to write a farm business plan, and none is more correct or better than another. The key is to ensure you have as much detailed information as possible to follow in the future or use to gain funding.

An executive summary is usually written last but appears first in your finished document.

It summarizes the expectations you have about what you are aiming to accomplish.

It should be a compelling read that reveals your mission statement and gives a brief description of the farming you will be doing and what products you will be producing.

You can also include why you want to start your farm, what your inspiration is and what background experience or training you have.

Here you give a detailed description of your farming goals, who you will be serving, and why you stand out from your competitors. Include any notable strengths, differences, unique solutions, competitive advantages – anything that will give you an edge.

In this section, you need to show how the specific type of farming you will be doing works. Substantiate the strengths you talked about in the farm description by detailing statistics, market trends , and any other proof that your idea is viable.

Discuss how similar businesses are doing and how they succeed. Identify your market, who will buy what you’re selling, and why they want to get it from you.

Figures count, so be sure to include as much detail about what profits can be reasonably expected as possible.

All businesses have competitors, and farming is no different. If there are already much larger farmers offering the same things in your area, it will be hard to compete. It’s better to look for a niche market that is needed but not catered for.

In your business plan, you should state who your competitors are and list their strengths and weaknesses. You must demonstrate exactly how you are going to be successful when competing against them.

In the business description, you gave an overview of what products and services you would be offering. Now it’s time to expand on that and provide more details about what you’ll be selling. Don’t forget to include how much, who to and why what you have to offer is needed.

You also want to show which suppliers you’ll be using (feed, seed, equipment, etc.), what you will be buying, and the costs involved.

What you’re selling was outlined in 5 above, but here you need to explain how you’ll find customers for your produce. Will you, for example, have a stall at various farmers’ markets? Or perhaps sell a specialty plant for making a valuable essential oil to a specific manufacturer?

List all the methods you’re intending to use to promote and sell the produce and ensure you create a realistic budget to go with it.

Will you be doing your own marketing and sales, or will you get someone to do it for you? Do you need to build and manage a website, social media accounts, or direct marketing materials?

It’s one thing to produce a product to sell, but it’s another thing to actually get anyone to buy it. For this, good marketing is key.

In this element, you describe how your farm will be run. Will it be just you doing everything, or will you have family or employees to help?

If you do take people on, will they be part-time or full-time? Employed or casual? Seasonal or long-term?

What skills will the people you take on have? What will their responsibilities be? What will the chain of command look like? All of these things will need to be talked about in detail.

Will your farm be run as a sole trader proprietorship, a partnership, or something else? How will this work and why are you choosing that particular setup.

It’s very usual for some level of additional funding to be needed. Agricultural machinery, land, buildings, animals, seed, and so on can all be costly.

In this part of your business plan, you need to focus on how much it will take to set up your farm and where your starting capital is coming from. Will you invest your own money or require it from an outside source?

It’s a good idea to include some kind of timeline that shows when additional funding may become necessary to grow the business, or buy new equipment, and so on.

In the final section, refer back to your market research and calculate what your financial goals and expectations should be.

Create a projection of what you anticipate your revenue will look like in the first 12 months of trading. Then do the same for the following five years.

It’s very tempting to be over-ambitious and write down overinflated (optimistic) figures, instead of more realistic ones – be honest, flights of fancy are not helpful.

If you know you’re going to need a loan of some kind, then sound, sensible, well demonstrated financial information is going to be required. You also need to document what will happen if things don’t go according to plan. What contingency do you have set aside in case of an emergency?

Frequently Asked Questions

Creating a business plan for your farm is important for several reasons. Regardless of the type of business you plan to run, having a plan in place before you start can lead to greater success down the road. The same is true in farming.

Having a business plan written down may be required if you plan to apply for certain types of funding, such as farm grants and loans. Additionally, a business plan can help you identify your goals for the farm and determine the steps you should take to reach them.

There are many benefits to establishing a business plan. One of the greatest benefits is that it helps you get and stay organized by giving you a clear picture of what you hope to accomplish with your farm and how you plan to accomplish it.

What’s more, a business plan gives you a wider variety of options when it comes to funding your project, as it can help you secure grants and loans for your farm. Finally, a business plan gives you clear goals to work toward and steps to follow, increasing your confidence as you start your farm.

Yes, it is possible to start a farm without a business plan. In many cases, creating a business plan is an optional part of the process, particularly if you plan to fund it yourself.

That said, you may have to create a business plan if you are going to seek outside funding like grants and loans. These programs typically require that you submit a business plan so that the organizations providing the funding can get an idea of your business model and what your farm has to offer.

A business plan can be as simple or as detailed as you want it to be. If you plan to use your plan to seek out grants or loans, it should include several key components as discussed in this article; these components include a business description, products and services offered, and the organizational structure.

You may also want to include a timeline in your business plan outlining goals for what you hope to accomplish in a set amount of time. For example, one goal could be to buy or lease additional land within the first six months of your business; within the first year, you may plan to purchase livestock or start developing marketing strategies.

Starting a farming business involves more than just creating a business plan. You’ll also want to ensure you understand all laws and regulations related to your farming operation and purchase any licenses or permits you need.

You may need to look for funding sources if you are unable to pay for the farm yourself. Once your funding is secure, purchase anything you need to get started and hire help if needed. When you are ready to start selling your farm goods, get in touch with customers by marketing techniques like social media, paid advertising, and word-of-mouth.

Although writing a business plan for your farm is a big project, don’t be put off. It will prove to be a really valuable document in the long run.

Keep everything simple, and don’t be in too much of a rush to get it done. Use lists, graphs, charts, photos, or anything else that helps make your vision clear. Do your research thoroughly.

It’s easy to get carried away with the idea of something and to jump in without finding out if it’s really viable. Doing a business plan will help you see not only any potential pitfalls but hopefully also some new opportunities too.

Every business is different, and your business plan will be utterly unique to you.

We hope you’ve enjoyed reading about how to write a farm business plan and wish you every success in your venture.

To read more of our “starting a farm” articles, why not take a closer look at our site .