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Making Canvas Items Available or Unavailable to Students

Have you ever been confused about how to make sure students can’t access a quiz scheduled for later in the semester, or wanted to make a module available at midnight without having it to publish it manually? This article explains Canvas’s tools for making items like Discussions, Assignments, Quizzes, and Pages visible or invisible to students.

Finding and Understanding Canvas Publication and Availability Settings

You are probably familiar with the publication settings in Canvas, but you might not be familiar with exactly what they do.

• Publish: set the item so that it exists for students. If you publish an item and do not set an “Available” date or put it in a locked module, it will be completely available to students and will appear in the Course Summary and calendar (if it has a due date). Published items have green check-marks to the right when seen in the Modules, Assignments, Discussions, or Quizzes views.
• Unpublished: item is visible to instructors, designers, and administrators, but students cannot tell that it exists. It will not appear in students’ to-do lists, the Course Summary, or the calendar, even if it has a due date set. Students will also not be able to see it in the Gradebook. If you have legacy materials in your course, you want them unpublished; anything that is part of the current course must be published for students to access it. Unpublished items do not have a green checkmark; instead, they display a circle with a line through it.

It’s common for faculty to think these are the only two options (all or nothing). Fortunately, you have many other options for customizing the visibility and release of your items.  Note that you must publish the item for all these options to work.

• Available From: date on which students can access the item if it is published. A published assignment with an “Available” date in the future will show up in students’ calendars and the Course Summary, but they will not have access to it. If your item is unpublished and has an “Available” date, it will  not  become available on the date and will not be visible in the Summary or calendar. You must  publish the item before the “Available” date.
• Until: date on which students can no longer submit the assignment/quiz/discussion. This is not a due date, and students will not receive a reminder. See this Canvas article for more information on “Available” and “Until” dates.

• Lock Until: this option appears only in the module settings. It allows you to lock everything in a module until a specific date. Items in the module  and the module itself  must be published for it to become available on the set date. Even if a given item in the module does not have an Available date set, putting a lock on the module will make the item locked from any access point (e.g., the Assignments area).

There are also two ways to set a date when the item needs to be completed. They work similarly, but the process of setting them differs based on whether the item is graded or not.

• Due Date: date on which a graded  item (assignment, quiz, or graded discussion) is due; this date will display in the Course Summary and students’ calendars
• To-do Date: date on which an ungraded  item (content page or ungraded discussion) is due; this date will display in the Course Summary and students’ calendars

What Is the Best Way to Handle Publication and Availability?

While the exact settings you use may vary based on your course and needs, here is a rule of thumb:

Whenever possible, publish your items and restrict their availability to students using “Available” dates on the items or “Lock Until” dates on the modules.

Why? Primarily, you want students to know what the requirements are, when they’re due, and how they will figure into the gradebook well in advance. This is especially important for major assignments like papers and tests. Secondarily, this method avoids the possibility of forgetting to publish items when you want them to become available. It also allows you to make students aware that items will exist without letting them see that you haven’t yet added the prompts! A published, unavailable assignment serves as an ideal placeholder. If you are concerned about students seeing a test or exam too early, an “Available” date allows you to prevent that.

If you have regular weekly assignments (homework, discussions, reflections, etc) that students know will recur, it’s not a big deal to have those unpublished until the week before.

Deciding Between “Available” Dates and “Lock Until” Dates

“Available” dates are set by item. “Lock Until” dates are set by module, and affect all items that are in the module, but  only  items in the module. If you have a module that is available from September 15, for example, and you have an item that is due that week but is not in the module, its availability will not be affected.

“Available” dates are best if you would like items in a particular module to be accessible at different times. For example, if you have a weekly discussion that you want to include in a module, but you would like to have a student discussant post discussion questions in advance, they will not be able to open that item if it’s in a locked module. If your module does not have a “Lock Until” date, you can make that discussion available a couple of days early and restrict other items until the beginning of the week using “Available” dates.

Using a “Lock Until” date is more efficient to set up and works well as long as no students need access to items in the module earlier. If you use “Lock Until” dates, you may need to leave major assignments out of the modules, which might not be ideal.

In either case, remember that the  whole module  has to be published (you’ll see that green checkmark in the module title bar) in addition to the items being published. From the Modules page, you can publish anything simply by clicking on the circle with the line through it; it will turn into a green check. You can learn about publishing items (link describes assignments, but other item types are the same) and modules in the Canvas resource guide.

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Getting Started with Canvas Assignments

• Last modification date Updated On July 26, 2024
• Categories: Assignments , Canvas , Uncategorized
• Categories: assessment , Getting Started , Grading

Canvas  Assignments  are a way for instructors to provide students opportunities to practice using the knowledge and skills they have gained or to assess student performance related to such knowledge and skills. (Creating an Assignment is the  only  way to create a new column in the Gradebook.)

In Canvas there are four basic  Submission Types  for assignments. The submission types include:

• No Submission : For assignments for which you are not collecting any content from the students.
• Text Entry : For students to enter text directly into a text box on Canvas.
• Website URL : For students to enter a URL (usually to a blog, video, podcast, etc.).
• Media Recordings : For students to upload or record media for submission.
• File Uploads : For students to upload files for submission ( Restrict Upload File Types  will allow you to limit which types of files may be submitted).
• On Paper : For assignments students will submit in person.
• External Tool : For assignments which students will submit through a third-party tool (such as Turnitin, Panopto Video Quiz, and PlayPosit).

Managing an Assignment

Managing assignment groups.

When getting started with Assignments, learn to

• Create an assignment shell with the Canvas guide  How do I create an assignment? 

If you select  Peer Reviews Appear Anonymously , annotation tools in  SpeedGrader  will become unavailable.

If you change the  Assign To  area from  Everyone  to select students after submissions have already begun, and do not have a second set of Assign To dates, submissions from unassigned students will disappear.

• Published assignments are visible as existing outside of availability dates, but students cannot see the details.
• If looking to update the due and/or availability dates on multiple assignments, see   How do I bulk update due dates and availability dates as an instructor?
• If choosing the option to make an assignment a  Group Assignment : If only assigning to specific groups, make sure to click the  X  on the  Everyone Else  choice under  Assign to .

Media Recording  Assignments are not recommended due to technical reasons. Instead, have students submit media by embedding it in a  Text Entry  assignment through Panopto .

Clearly express expectations and criteria for grading by using a  Rubric .

Be cautious limiting submission attempts, as students often make mistakes loading documents and need multiple attempts to ensure you have the correct submission.

• Delete an assignment with the Canvas guide  How do I delete an assignment?
• This duplication process will not work for Quizzes.
• Attach a rubric to an assignment for grading or to communicate expectations to students with the Canvas guide  How do I add a rubric to an assignment?

Accessibility Tips

• Use descriptive text for links, instead of long URLs or ‘click here’. 
• Make instructions brief and to-the-point. Avoid long paragraphs and sentences.
• Consider allowing multiple submission types to accommodate technical limitations students may face.

Assignment Groups  are a way to categorize different graded items in Canvas. For example, you may have journals, blogs, and essays which your students create in your course. Assignment Groups allow you to label and group different types of assignments separately in order to better organize and for ease when applying weighting (see  How do I weight the final course grade based on assignment groups? ). When getting started with Assignment Groups, learn to

• Add and delete assignment groups with the Canvas guide  How do I add an assignment group in a course?
• Move or reorder an assignment group with the Canvas guide  How do I move or reorder an assignment group?
• Make rules governing grading expectations within assignment groups with the Canvas guide  How do I create rules for an assignment group?

Additional Resources

• CTI Resource: What is the Assignments Index Page?
• How do I bulk update due dates and availability dates as an instructor?
• How do I weight the final course grade based on assignment groups?
• Canvas Student Guide

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How can we help you today, how to make your canvas course visible to students. print.

Modified on: Tue, 4 Jan, 2022 at 1:07 PM

By default your Canvas course is not visible to students.  To make it visible, click the Publish button in the upper right corner of the Home page:

Publishing the course does not mean all the individual content will be visible.  Modules and pages and files ... may be individually published or not by clicking on the slash or checkmark symbol. In this example, the module, Overview Week 3 page, and Learning Materials header are published and visible to students. But the "Mudslide Materials" page is not published, and thus not visible to students:

To test whether students can see content in a published course, switch to Student view, which is available across almost all areas of Canvas. Just look for the "Student View" button in the top right and give it a try!

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Create & customize canvas assignments - knowledgebase / teaching learning and research / canvas / assessments and grading / assignments - oit service center.

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Create & customize canvas assignments.

• cb christine brown
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• Last updated: Jul 3, 2023 by Claire Streckenbach

Canvas allows you to create assignments for your students and customize the settings to meet your grading approach for your course.  Within the grading settings of a Canvas Assignment,  you can select the grading settings for each assignment based on the assignment’s type, objectives, and expectations.  You may also choose to use points, percentages, or complete/incomplete to track progress and provide feedback to students about their work. 

Create Canvas Assignments

To create an assignment:

• Log in to Canvas at canvas.brown.edu  and select your course from the Global Navigation menu on the left.

• Enter the name of the assignment in the Assignment Name  box.
• Enter a description of the assignment in the box below if relevant.

Your new assignment will appear on the Assignments page under the assignment group you selected.  Any Assignments you create automatically show up in the Calendar, Syllabus page and Gradebook.  

For more information on how to create and manage assignments, please see the following links:

• How do I add a rubric to an assignment
• How do I manage rubrics in a course
• How do I set notifications

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Canvas (Grades) - Revealing Hidden Grade Items

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Instructors can see if this if a grade item is hidden from students by going to a course, choosing Grades in the course navigation, and checking the top of each column in the gradebook for the eye icon with a line through it .

If that icon is present, students can’t see that column of grades until the instructor releases them.

To release (reveal) grades to students in a course, instructors should follow the steps in: How do I post grades for an assignment in the New Gradebook?

4) Click Post grades 5) Select Everyone . This will post the grades for everyone who has currently taken the assessment or will take it in the future.

Instructors can also set assignment- or course-level rules for releasing grades:

• Automatically/manually publishing student grades for one graded assignment
• Automatically/manually publishing student grades for all graded assignments

Customizing Your Canvas Course Navigation Menu

by Thomas Keith | Mar 22, 2019 | Canvas , Canvas Features/Functions , How-tos

The Canvas Course Navigation Menu: A Brief Introduction

For both you and your students, the course navigation menu is your means of finding your way around your Canvas course site.  However, the menu may not look the same for you and your students. When you view the course navigation menu of a site in which you are an instructor, you will note that some links are black, while others are light gray.  Links in black are visible to, and usable by, anyone enrolled in the course; links in light gray, on the other hand, are invisible to students, and cannot be used by them.  (There are also certain links that are light gray until you add content to the corresponding content areas, at which point the links will become available to students; Modules and Assignments fall into this category.)

Certain links are disabled by default when your course site is first created.  Note, for example, that Files is turned off by default.  This is a security measure ; it helps to make sure that if you upload any files to your course site which students should not see – answer keys, for example – students will not be able to find them by browsing through folders in the Files tab.

As an instructor, you have the ability to enable or disable links in the course navigation menu.  You can also reorder links to suit your preferences. Customizing the course navigation menu in this way has several advantages for you and your students.  You can move links that will be used frequently to the top of the menu, making them easy to find. You can also disable links that your students will not need to use.  This makes navigation through the course site much simpler for your students; they will be less likely to be confused by a bewildering array of links, and you can exercise control over how they progress through the course content.  For example, if you are using Modules to organize your course and you have placed assignments within different modules, it often makes sense to disable the Assignments link.  Your students will then encounter their assignments only in the context of the modules to which they have been added, rather than seeing them all together by clicking on the Assignments link.

How to Customize Your Course Navigation Menu

1. To begin adjusting your course navigation menu, click on Settings in the course navigation menu, and choose the Navigation tab at the top.

2. You will see two lists of menu items.  Items in the top list are enabled and visible to students; items in the bottom list are hidden and invisible to students.

3. If you want to reorder menu items within the top list, you can do it in one of two ways.

a. Drag-and-drop the item to the desired position in the list.

In the dialog box that appears, use the drop-down menu to choose where you want the item to be located, and click the         maroon Move button.

4. If you want to disable menu items that are currently enabled, you again have two ways to do it.

a. Drag-and-drop the item from the top list to the bottom list.

b. Open the item menu by clicking the column of three dots to the right of the item name, and choose Disable .

5. You can also enable items that are disabled, either by dragging-and-dropping them from the bottom list to the top list, or by opening the item menu and choosing Enable .   Remember that once you enable a menu item, it will be visible to your students, and they can see content you place within that item.

6. Once you have finished making your desired changes to the course navigation menu, be sure to scroll down to the bottom of the page and click the maroon Save button.   Otherwise, your changes will be discarded when you leave the page.

Using Student View to Check Your Course Navigation Menu Organization

Once you have customized your course navigation menu to your liking, you can use Canvas’ Student View tool to look at your course site through the eyes of a student.  This is an excellent way to make sure that your students will have access to the correct items in the course navigation menu. For more information, see Canvas Student View as a Tool for Faculty .

More Information and Getting Help

If you need further assistance with customizing your course menu, or if you have any other questions, Academic Technology Solutions is happy to help.  You can attend one of our walk-in sessions held in the TechBar of the Regenstein Library (see our workshop schedule for upcoming sessions), or contact us to schedule a consultation.

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College for Creative Studies

Making Module List Visible in Canvas

On your Canvas Course Home Page, you will notice a new Module List directly below the Weekly Modules banner that creates links to pages for you.

You have to update this in order for all of your Modules to appear on the list. Below are the steps to help you.

On your Homepage, click the “Edit” Button at the top.

Click the yellow rocket ship that pops up in the upper right corner. This will open the Design Tools sidebar where we will make adjustments to the Module List.

Click on the gears icon in the upper right corner. In the “Design Tools Settings” flyout menu click “Advanced” and then close the flyout by clicking the “X” in the top right corner.

Click on the “</>” icon in the Design Tools menu. Then scroll down to the “Module List” option. Click on “Module List” to expand the accordion.

you will see all of your modules listed. In order for them 

to appear on your course homepage, click the eyeball icon. 

The module will then appear on your course homepage. 

Students will not be able to see the module content though, 

until the modules are published. The Design Tools Sidebar 

will show you which modules are published in the column 

to the left.

After you have made your modules visible, click the “

“X” to close the Design Tools Sidebar, then click “Save” at

the bottom of your Canvas course page to complete the

update. 

Your modules will now appear on your course home page with appropriate links all set to go! It should look something like this:

University Center for Teaching and Learning

How to create assignments for your canvas course.

• Quick Start
• Instructor Help
• Student Help

How to Create Assignments

Using assignments in Canvas provides a streamlined process for assigning homework and creating quizzes for students.  Canvas considers an ‘assignment’ to be anything that is graded, whether that be a quiz or homework assignment, and whether it’s delivered entirely online, paper-and-pencil, or is a participatory assignment with no actual deliverable.

This Quick Start guide will cover the creation of assignments where the student submits a file electronically, on paper, using an external tool such as Turnitin or Panopto , or where no submission is expected (e.g. class participation). See How to Create Tests and Quizzes for Your Canvas Course and Create and Manage Discussions for more information about using those tools as assignments.

1. In the Course Navigation menu, click the Assignments link.

2. Click “ +Assignment ” at the top right.

3. Write the assignment title and directions for students.

4. Assign the number of points available for the assignment.

5. Choose an “ Assignment Group” . Assignment groups are, in essence, a category of assignment. For more information about using Assignment Groups, see the Canvas guides regarding Assignments.

6. There are four submission types :

• No Submission: an activity where nothing will be collected from students (e.g. a participation grade)
• For the full details about the online assignment subtypes, (text entry, annotation, file upload, etc.), please see the official documentation .
• We have a recorded mini-webinar on annotation assignments, including assignment ideas, available on the Training Webinars page.
• On Paper: assignments/quizzes/activities that were written on paper and collected by the instructor
• External Tool: assignments submitted through a 3rd party tool that is integrated with Canvas, such as a textbook publisher’s website or Turnitin

7. Submission Attempts: You may allow unlimited submission attempts for Online assignments, or restrict attempts to one or more. When a student submits to an assignment they have already submitted to, the previous submission is retained as well, and the instructor may view both.

8. Group Assignments and Peer Reviews:  Assignments can be created as either a group assignment or peer review assignment.

9. Assign options- You can assign an assignment to your entire class, a specific student, and/or a section of your class. You can also set the due date and the availability dates (when your students can submit their assignment). Each section can have different due dates and availability dates.

10. If you are finished creating the assignment, click on “ Save & Publish “. If you are not finished creating the assignment, click on “ Save ” and you may come back and work on it more later without students having access to it.

Instructor Help for Assignments

Creating assignments.

• How do I create an assignment?
• How do I add a moderated assignment to be graded by multiple reviewers?
• How do I create an online assignment?
• How do I add or edit details in an assignment?
• How do I add or edit points for an assignment?
• What assignment types can I create in a course?
• How do I limit submission attempts for an assignment?
• How do I add an assignment that includes anonymous grading?
• How do I enable anonymous instructor annotations in student submissions?
• How do I import SCORM files as an assignment?
• How do I publish or unpublish an assignment as an instructor?

Managing Assignments

• How do I use the Assignments Index Page?
• Can a student resubmit Canvas assignments?
• How do I assign an assignment to everyone in a course?
• How do I assign an assignment to a course group?
• How do I assign an assignment to a course section?
• How do I assign an assignment to an individual student?
• How do I view differentiated assignments with different due dates in a course?
• How do I bulk update due dates and availability dates as an instructor?
• How do I delete an assignment?
• How do I duplicate an assignment?
• How do I move or reorder an assignment?
• How do I use Direct Share to copy an assignment to another course?
• How do I use Direct Share to send an assignment to another instructor?

Creating and Managing Peer Review Assignments

• How do I create a peer review assignment?
• How do I use peer review assignments in a course?
• How do I automatically assign peer reviews for an assignment?
• How do I manually assign peer reviews for an assignment?
• How do I view student peer review comments as an instructor?

Creating External Tool Assignments

• How do I add an assignment using an external app?
• How do I create a cloud assignment with a Microsoft Office 365 file?

Using Assignment Groups

• How do I add an assignment group in a course?
• How do I create an assignment shell in an assignment group?
• How do I create rules for an assignment group?
• How do I move or reorder an assignment group?
• How do I weight the final course grade based on assignment groups?

Grading Considerations

• How do I add a grading scheme to an assignment?
• How do I download all student submissions for an assignment?
• How do I upload all student submissions for an assignment?
• How do I exclude an assignment from the course’s final grades?
• How do I give extra credit in a course?

Student Help for Assignments

• How do I view Assignments as a student?
• How do I filter assignments by type as a student?
• How do I submit an online assignment?
• How do I submit a text entry assignment?
• How do I enter a URL as an assignment submission?
• How do I submit a media file as an assignment submission?
• How do I upload a file as an assignment submission in Canvas?
• How do I upload a file from Microsoft Office 365 as an assignment submission?
• How do I know when my assignment has been submitted?
• How do I manage celebration animations in Canvas as a student?
• How do I submit a cloud assignment with Microsoft Office 365?
• How do I download assignment submissions from all my courses?
• How do I annotate a file as an assignment submission in Canvas?
• How do I use DocViewer in Canvas assignments as a student?
• How do I submit a PDF assignment with annotations in the Student app on my Android device?
• How do I add annotations to a submission in the Student app on my iOS device?

Groups and Peer

• How do I submit an assignment on behalf of a group?
• How do I know if I have a peer review assignment to complete?
• How do I submit a peer review to an assignment?
• Where can I find my peers’ feedback for peer reviewed assignments?
• How do I view the rubric for my assignment?
• How do I view the rubric for my external tool assignment?
• How do I view rubric results for my assignment?
• How do I know when my instructor has graded my assignment?
• How do I view assignment comments from my instructor?
• How do I view annotation feedback comments from my instructor directly in my assignment submission?
• How do I view my Roll Call Attendance report as a student?
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