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Our online cover letter instruments allow you to generate a detailed, passionate and informative appeal within minutes. No more agonizing over creative sentences, doubting your writing style or worrying about emotional perceptions. Powerful web tools and recruiter expertise are here to help!

Use our tech tools to write truly next-level cover letters and resumes . In a digital world, it’s important to stay competitive. Old-school methods have their place and charm, but if you want to land that dream job – it makes sense to get an edge over the other candidates.

Want to test out more beautiful designs? Quickly adjust the formatting? Easily generate multiple cover letters for several employers? This is now possible with our builder in record time and no technical knowledge required.

Our cover letter template designs and samples have been carefully crafted to maximize their visual and textual impact. You want recruiters to fall in love with your professional story before they even meet you. That’s what we aim to help you with.

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Why our cover letter builder helps you getting the ideal job.

Finally, you don’t have to build anything from scratch. That’s always the most difficult part. And now it’s the part you can just skip. Our free cover letter templates are ready to use and fill in with minimal effort. The attention-grabbing beautiful designs and organized structure have been tested and vetted. All our cover letter templates have been approved by recruitment experts.

Recruiters and hiring managers still emphasize poor grammar and typos as a dominant reason for rejecting applications. Don’t be a part of that statistic. We’ve taken care of combining all the tools you need in one place - including a spell-checker. No need to use multiple software or online tools - the perfect cover letter build unites them all!

Go beyond just files and documents. Actually control and analyze your application process in one powerful dashboard. Our job tracker helps you monitor every stage of the job hunt. It provides a bird’s eye view of your successful tactics, as well as possible improvements. Add jobs to your shortlist to pursue later. Keep tabs on your offers. Stay on top of scheduled interviews, follow up on completed ones and more.

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How to build a cover letter.

It used to be the case that you needed creative writing skills to build an amazing cover letter. And time. Lots of time. Now, all you need is the perfect online builder - and you’re good to go!

Go to our varied collection of beautifully designed cover letter templates and pick one that suits you! We have created templates and samples that align with jobs, industries and professional image goals. All you need to do is consider which one strikes your fancy and is appropriate for your potential employer.

Add your contact information, as well as any needed (and appropriate) personal data the employer requires. Our well-designed templates make sure your info won’t get overlooked and your documents don’t get lost due to boring visuals. After all, your cover letter is your ambassador.

Save tons of time, condensing the long journey of a convincing professional appeal to several minutes and keystrokes. You can use our free guiding samples that show mock-up cover letters, written by hiring professionals based on years of experience. With all the technical and guiding support - this won’t take long!

Tailor the design, structure and formatting of your cover letter in a couple of clicks. The template and other aspects of your document can be adjusted as you see fit. And what’s more, you can experiment as long as you want - our online and offline sync features mean you won’t lose any of your changes even if you lose your internet connection.

Whether your employer uses an Applicant Tracking System or prefers email, whether they use Mac or PC - we’ve got you covered. Make use of PDF files to perfectly preserve your beautiful cover letter formatting.

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Craft Impactful Cover Letters

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Welcome to FlowCV, where creating compelling cover letters is a breeze. Discover how our Cover Letter features can enhance your job applications and help you stand out from the crowd.

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Your cover letter is your first impression. Make it count. FlowCV automatically syncs your cover letter details with your resume, ensuring consistency across your job application. Choose from modern, elegant templates and easily customize fonts, colors and layouts to match your personal brand. Our AI-powered tools provide real-time tips and feedback so you can highlight your achievements with confidence.

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Choose from elegant, professional templates to match your brand. Easily customize fonts, colors, and layouts to highlight your strengths. Revolutionize your cover letter and make an unforgettable impression with FlowCV's intuitive editor. No design experience required.

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Our cover letter builder automatically syncs all details from your resume for complete consistency. Choose professional templates and customize your brand across documents seamlessly. With FlowCV, your resume and cover letter work together effortlessly.

Enter your details once and generate multiple customized cover letters. Choose from professional templates and let our AI writing assistant provide expert tips - soon 🔮. Effortlessly create effective cover letters tailored to each job offer.

Craft your perfect cover letter with FlowCV. Select modern templates that sync automatically with your resume details to match your personal brand and career goals. Easily adjust fonts, colors, and layout using our intuitive editor. Turn your cover letter into a compelling showcase through simple customization.

Once your cover letter is ready, download it as a high quality PDF with just one click. Store all your cover letters in one place. Access them anytime, anywhere. FlowCV makes managing and sharing professional cover letters simple.

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Your cover letter is the first impression employers see. Make yours unforgettable. Effortlessly create professional, polished cover letters with FlowCV. Showcase your skills, sync with your resume, and share with confidence. Revolutionize your applications.

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Showstopper Cover Letters That Captivate

Transform dull, generic letters into irresistible showcases for your talents. with flowcv, your cover letter becomes the stage to present your unique brilliance..

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are accomplishments that can be quantified, such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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Home > Blog > How To Write a Cover Letter

How To Write a Cover Letter

• Smodin Editorial Team
• Updated: September 24, 2024
• Step-by-Step Instructions for Writing

While doing your job search, you may notice that, along with your CV or Resume, employers may be asking for a cover letter.

The main purpose of the cover letter is to give a brief description of your skills and expertise. Moreover, it should express your enthusiasm for the position and mention how you can be a good fit within the company advertising the position.

It’s important to have a well-written cover letter as it backs up your resume. It shows how passionate you are so you can stand out from other applicants and make an impact.

So let’s take a deep dive into how to write a cover letter that will grab the attention of your future employer and hopefully get you that coveted position you are after.

Step 1. Know the Purpose of a Cover Letter

The first thing you need to know is what the purpose of this document is. Why do you need it? What’s its function?

A cover letter serves as an introduction, where you tell potential employers about yourself and mention any relevant qualifications concerning their job opening. It’s also an opportunity to convey your interest in working with them.

While resumes describe your experiences and qualifications, cover letters weave narratives about how your background fits with the job advertised. They also include a bit of persuasive writing , as in a way you are trying to convince a future employer you are right for the job.

More importantly, a cover letter helps a hiring manager figure out why they should hire you over anyone else who applied. Your resume needs some context – this is where your cover letter comes into play! You can describe things differently than what may already be on your CV.

Plus, it showcases your communication skills, attention to detail, and care when accomplishing tasks. These are all attributes desired by most roles within office environments, too!

A cover letter has to be specific though. Make sure that every line speaks directly toward winning over whoever reads through it (the HR person). In other words – personalize everything based upon which company/role needs filling next!

Step 2. Understand the Structure of a Cover Letter

In this section, we have included a cover letter writing checklist. With this, you can get your cover letter structure right and convey information quickly.

Before you begin your cover letter, you should include the following information at the top:

• Your contact information (top right-hand corner or left-hand side of the cover letter heading)
• Phone number and address
• Employer’s name/title/company name/address

If possible, it is better to use the hiring manager’s name in your cover letter salutation. This indicates that you have taken time out to find out who they are. It also shows that you know about the company and are genuinely interested in working with them.

However, if you do not have a specific name for the recipient, then generic greetings like “Dear Hiring Manager” can be used.

Introduction

Before you dive into the main body of your cover letter, you need to take a moment to write an engaging introduction. That way, nobody will get bored right away!

• The position you’ve applied for
• Where you have found the job
• Add “I am interested in this position because… (tell them something about yourself)”

For instance, you can say:

“I’m applying for the Marketing Manager Position at (Company) as advertised on your website. With a strong background in marketing, I am excited to bring new perspectives to my team.”

If you’re writing a career change cover letter, detail why you’re deciding to leave your current role and why the company appeals to you. Ensure your writing has a good flow and you are clear and concise. Do not tell them your life story. Focus on your career development.

Step 3. Consider What To Include in the Body Paragraphs

The main body of your cover letter needs to demonstrate what you’re about, including your experience and skills. Here’s a quick snapshot of what you might include in each paragraph.

First Paragraph: Introduce Your Skills

In this part, you should highlight the most crucial experiences and skills. Use three examples that clearly demonstrate why you are qualified for the job. Try to relate your experience with the job description. For example,

“I managed several large marketing campaigns successfully which increased sales by 20% throughout my time at XYZ Company. My digital marketing, content creation, and team leadership abilities have been developed and I feel prepared for this position.”

Second Paragraph: Explain Why You Fit With the Company

Consider why specifically working at this company appeals to you. Talk about how their goals align with yours or what strengths they have that resonate with you personally. Show them that not only did you do some research but also want to be on their team.

You can say:

“XYZ Inc. is unique in that it is dedicated to state-of-the-art technology and community involvement. Their educational outreach programs are dear to me because they align with my ambitions after having developed training courses myself. I am thrilled to be a part of XYZ Inc. You not only focus on achieving business success. You also invest back into our communities so that they can grow. This makes it the perfect place for me with my background and values.”

Third Paragraph: Highlight Your Credentials

Here is where you would indicate any further credentials, qualifications, accomplishments, work history information, etc., that will make them want to hire you even more!

Here’s a quick example:

“I have strong project management skills backed by years of experience in marketing alongside other qualifications relevant in my industry. I’m also an excellent team leader who knows how to best inspire individuals. I can simultaneously bring together cross-functional teams toward common objectives. This has always been one key thing that sets me apart. Having worked in different settings, I’m highly adaptable so ideally positioned to thrive –  even within fast-paced environments.”

Final Paragraph: Impress With Your Conclusion

Writing a good conclusion to your cover letter is essential. Briefly state in the last sentence why you are the right candidate for this specific position. Think about what makes it interesting to you. Also, indicate that you would love to speak with the department about your application and indicate enthusiasm. End with a professional closing statement and list your name:

“I am very excited about the opportunity to be considered for the position of Marketing Manager at ABC Corporation. I believe I possess the right skills and experiences to fit the requirements for this role. I hope that we will be able to meet up to discuss my application thoroughly in an interview. Thank you for your time.

Sincerely, [Your Name]”

Step 4. Write the Cover Letter

There are several steps to writing a good cover letter. However, if you do want a bit of help because you are short of ideas of what to include, you can always use a cover letter generator .

Nonetheless, we also have some ideas of what to consider when you are at the beginning of compiling your cover letter, and we have listed them below. You can use these ideas in conjunction with a cover letter builder.

Start With a Draft

Begin writing your cover letter by jotting down all of the essentials on paper. Include the header, greeting, paragraph(s), body, conclusion, etc. Ensure that your initial draft reflects a summary of why you’re qualified for this job. Include what motivates you to apply for it specifically. Write out an initial draft – just so you can organize your thoughts and see everything that should be included.

Revise for Clarity and Conciseness

You need to ensure that your draft is not overly complicated with redundant words. The cover letter should contain essential information written in a small space and as simply as possible. This will help you make it appear neat and professional enough for the hiring manager whom you want to attract.

Make Sure It’s Accurate and Consistent

Ensure that your cover letter is adapted to the particular job you are applying for and represents your credentials. The hiring manager will be looking at formatting consistency and tone throughout the document. Too many grammatical errors or typos will make you seem unprofessional.

Adhere To the Right Formatting

Follow strictly any formatting instructions given by your future employer. Normally, a hiring manager expects to see a one-page cover letter. Don’t overdo it with irrelevant details. Use Arial or Times New Roman fonts with 1.5 spacing only when necessary

How To Write an Engaging Cover Letter

Now that you know the steps for writing a cover letter, here’s how to make it engaging to impress hiring managers.

1. Be Concise

Be concise without losing your key points. Forget jargon and complex language. A short and sweet cover letter is easier to focus on. It’s better to summarize your credentials in a way that is easily readable.

2. Highlight Key Points

Underline the key focal points of your cover letter, like your qualifications. Lay them out so the reader can see why you are a great fit. By emphasizing key points, your cover letter will be much stronger and more memorable.

3. Personalize Your Cover Letter

Customize your cover letter for the job title you’re applying for. Don’t write a general cover letter and submit it to all applications. Identify the details of the company within the body to demonstrate your interest and commitment. Adapting your cover letter shows that you have taken the time to look into the company. It makes it clear that you want the job.

Create Flawless Cover Letters With Smodin’s AI Writer

This guide has taught you what a cover letter is for and the key points you need to include. With all this in mind, you can ensure your cover letter captures the attention of most hiring managers. Keep the letter concise, focus on key points, and tailor it to the job ad and company as a whole. You can also apply some of our tips above to a cover letter video as well.

Smodin’s AI tool can help you write the perfect cover letter. You can input information on the company and job description to personalize it and impress hiring managers. You could even ask Smodin to generate a cover letter template for you.

With Smodin, you can showcase that you’re the right fit for a position. Create a high-quality cover letter that beats the competition!

Please be aware of active employment scams on LinkedIn and via email. 24 Seven will never ask you to send money or any monetary funds, and will only communicate only through a “24seveninc.com” email address. If you receive an email, please triple check the domain or origin.

How to Write an Eye-Catching Cover Letter

Whether you’re actively applying for jobs or gathering all the required materials to  begin your search , you’ve likely begun to think about how to write a cover letter that will help you stand out among the rest. Writing a cover letter can feel tricky and time consuming, and while you can browse pages worth of cover letter examples, you’ll want to create a piece unique to you, because after all, it’s one of the most important steps of the job application process. We’re sharing four key pointers to ensure you are ready to write your next cover letter like a seasoned pro.

The Cover Letter Introduction

Hiring managers and recruiters alike are busy individuals, so ensuring that your introduction paragraph is both engaging and unique in its approach to introduce you, the applicant, is key. While you do want to engage the reader, you should use this first paragraph as a way to introduce yourself while including a few key sentences that cover your interest in the company, the position, and the value you could add as a potential new hire. This is not the time to detail out why you’re leaving your current role,  skills you’re looking to learn , or why you are the only candidate for the job.

A Strong Cover Letter Example Introduction Might Sound Like This:

As an active follower of 24 Seven (example company) and its presence in the staffing and recruiting industry (example industry), I was ecstatic to see the open role for an Account Manager. After spending the last two years developing and perfecting my own unique recruiting approach for (current company) through advanced outreach and pipelining, I would love the opportunity to source and hire stellar talent for 24 Seven.

A Weak Cover Letter Example Introduction Might Sound Like This:

My name is Mary and I’m a great Account Manager. I saw this job posted on Glassdoor and because of my background in recruiting and talent management, I thought I would be a strong fit. I’m currently looking for a new role, as I was recently laid off. With my skills and the skills I look to build, I know I would be the ideal candidate for this role!

The Ideal Candidate

Now that you’ve taken the opportunity to state your interest in the company and position within, it’s time to share why you’re the ideal candidate for the job. Since you’ve briefly detailed your value-add in the introductory paragraph, now is the perfect time to expand on your past experience and how it directly aligns with the role you’re  applying for . While your resume acts as an outline, this paragraph will allow you to go more in-depth about your specific responsibilities and experiences in prior roles.

Cover Letter Example Points To Include:

• How did you manage the responsibilities you had effectively?
• How did you gain and build upon your skillset?
• How did you help grow initiatives within the company?
• What are some major projects you worked on and how did the final product turn out?

The Dream Company

Once you’ve expanded on why you are the perfect candidate for the role, now is the time to share why the company is the right fit for you as an applicant. This shouldn’t be a paragraph detailing out how much you love the company, but rather what attracts you to them as an organization and a potential employer. How does the company’s  mission and vision  directly align with where you see yourself as an applicant now and as you move forward in your career?

• Stances the company has taken on social issues and how you relate to them
• An industry focus that directly aligns with your passions and interests
• Steps the company has taken as they have grown/expanded that you have taken note of
• A strong company culture presented through social media and the company’s website and how it matches your work style

The Sign-Off

You have now successfully covered all the bases that come with writing a strong cover letter, but you’re not done just yet. For this final paragraph, you’ll want to briefly summarize the points you’ve made throughout while sharing once again why you are the best fit for the role. This is your last pitch, so make sure your tone is both professional and to the point while including all important parting details. Lastly, be sure to extend thanks for the time spent reading your cover letter – a simple thank you can go a long way!

Are you ready to begin writing your next cover letter? Give it a shot! Using the steps above and the cover letter examples provided, you should be ready to catch the eye of hiring managers and land your next job. Looking for more career advice? Click  here !

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Technical Sales Manager Cover Letter Examples (Template & 20+ Tips)

Create a standout technical sales manager cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

As a dedicated and experienced Technical Sales Manager, the cover letter is your first opportunity to make a strong impression on potential employers. In this comprehensive guide, we will provide you with valuable tips and insights on how to craft a compelling cover letter that highlights your technical expertise, sales acumen, and leadership skills. With our expert advice, you can confidently present yourself as the ideal candidate for the Technical Sales Manager position.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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Technical Sales Manager Cover Letter Sample

Dear Hiring Manager,

I am writing to express my interest in the Technical Sales Manager position at your esteemed company. With a strong background in technical sales and a proven track record of driving revenue growth, I am confident in my ability to make a significant impact on your team.

• Over the past 5 years, I have honed my skills in technical sales while working for reputable companies in the industry. My ability to understand complex technical products and communicate their value to potential clients has allowed me to consistently exceed sales targets.
• I am adept at building and maintaining strong relationships with clients, understanding their specific needs, and offering tailored solutions that resonate with their business objectives.
• My experience in managing a sales team has equipped me with the leadership and coaching skills necessary to drive performance and foster a collaborative and goal-oriented work environment.
• I am highly skilled in analyzing market trends, identifying new business opportunities, and developing strategic sales plans to capitalize on them.
• My strong technical background and aptitude for learning new technologies quickly have enabled me to effectively represent complex products and provide valuable insights to clients.

I am particularly drawn to the Technical Sales Manager role at your company because of your commitment to innovation and excellence in the industry. I am excited about the opportunity to contribute to your continued success and drive business growth through strategic sales initiatives.

I am confident that my qualifications and experience make me a strong fit for this position, and I am eager to bring my unique perspective and expertise to your team. Thank you for considering my application. I am looking forward to the possibility of contributing to your company and am available at your earliest convenience for an interview. Please find my resume attached for your review.

Thank you for your time and consideration.

Sincerely, [Your Name]

Why Do you Need a Technical Sales Manager Cover Letter?

• A cover letter for a Technical Sales Manager position allows you to introduce yourself to the hiring manager and highlight your relevant experience and skills.
• It gives you the opportunity to explain why you are interested in the position and why you are a good fit for the company.
• It allows you to customize your application and showcase your personality and enthusiasm for the role.
• A well-written cover letter can help you stand out from other applicants and make a strong first impression.
• It can also demonstrate your communication and writing skills, which are important for sales and managerial positions.

A Few Important Rules To Keep In Mind

• Address the cover letter to the hiring manager or decision maker
• Use a professional and formal tone throughout the letter
• Highlight your relevant experience and skills in technical sales
• Showcase your track record of achieving sales targets and driving revenue growth
• Explain how your technical expertise and knowledge of the industry can benefit the company
• Customize the cover letter for each job application, showcasing how your background aligns with the specific requirements of the role
• Include specific examples of successful sales strategies or customer relationships you have developed
• Close the letter with a strong call to action, expressing your enthusiasm for the opportunity and your interest in further discussing your qualifications

What's The Best Structure For Technical Sales Manager Cover Letters?

After creating an impressive Technical Sales Manager resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Technical Sales Manager cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Technical Sales Manager Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my interest in the Technical Sales Manager position at your company. With a strong background in technical sales and a proven track record of exceeding sales targets, I am confident in my ability to contribute to your team and drive business growth.

Some of the key components that my cover letter body will typically include are:

• Introduction: A brief introduction that states my interest in the position and company, as well as a summary of my qualifications.
• Sales Experience: A detailed description of my sales experience, including specific examples of successful sales strategies I have implemented and the results achieved.
• Technical Expertise: An explanation of my technical knowledge and how it has contributed to my success in technical sales.
• Team Collaboration: Examples of how I have collaborated with technical and sales teams to develop and deliver effective solutions for clients.
• Customer Relationship Management: A discussion of my approach to building and maintaining strong relationships with clients to drive sales and achieve customer satisfaction.
• Closing: A conclusion that restates my interest in the position and company, along with a call to action for further consideration of my application.

I believe that my combination of technical knowledge, sales expertise, and dedication to customer satisfaction make me an ideal candidate for the Technical Sales Manager role at your company. I am excited about the opportunity to bring my skills and experience to your team and contribute to the continued success of the organization.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team in further detail.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Technical Sales Manager Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Avoid using generic cover letters that could be used for any job application. Tailor your cover letter to the specific technical sales manager position you are applying for.
• Avoid focusing too much on your past achievements and experience without demonstrating how it relates to the technical sales manager role.
• Avoid using overly technical jargon that may not be understood by the hiring manager or HR personnel. Keep the language clear and concise.
• Avoid making spelling and grammatical errors. Proofread your cover letter multiple times to ensure it is error-free.
• Avoid neglecting to research the company and its products or services. Incorporate this knowledge into your cover letter to demonstrate your interest and understanding of the company.
• Avoid being overly formal in your language. While it's important to maintain a professional tone, injecting some personality into your cover letter can help you stand out.
• Avoid making the cover letter too lengthy. Aim to keep it to one page and focus on the most relevant information.

Key Takeaways For a Technical Sales Manager Cover Letter

• Demonstrate strong understanding of technical products and services
• Show ability to build and maintain strong relationships with clients
• Emphasize proven track record of meeting and exceeding sales targets
• Highlight problem-solving skills and ability to provide effective solutions for clients
• Illustrate leadership experience and ability to manage a sales team

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How to Write Motivation Letter for Job (With Tips & Example)

Written By : Pitch N Hire

Thu Sep 19 2024

Key Takeaways

• A motivational letter introduces you and helps in secure a job.
• It demonstrates your interest in the position.
• It highlights why you are the best fit for the role.
• A well-structured motivational letter increases your chances of qualifying for an interview.
• PitchNHire guides crafting a professional motivational letter.

A great resume is important, but crafting a motivational letter for job is crucial for getting your dream job . A perfect job letter showcases your skills, experience, and passion for the role and makes you unique from other candidates. We'll cover everything from the basic structure of a motivational job letter to advanced tips to fulfill job requirements.

Our article will guide you in crafting an effective job application letter by giving tips, templates, and examples for candidates that highlight their qualifications and qualify them for their job. You'll learn how to make it look good, showcase your skills, and make it perfect plus it gives you motivation for applying for a job. We will make you understand some essential topics in this article:

Key topics covered will include:

• Understanding Motivational Job Letter

Why is it Important?

• Crafting Your Job Letter
• Common Mistakes to Avoid
• Tips for Success

Your Motivational Letter: Your Ticket to the Job

Getting your dream job in today's competitive fast-forwarding world is difficult. While a strong resume is essential, only your motivational letter for a job can make you unique from other job letters. A well-crafted letter helps you to showcase your personality, interests, and qualifications.

But what is a motivational letter? It explains why you are the ideal fit for the role and showcases your qualifications, interests, achievements, goals, and experience.

It is your statement to highlight your unique strengths and motivations. It's your chance to connect with the recruiters and highlight your abilities so that they can choose you for the position.

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What is a Motivational Letter?

A motivation letter also called a 'statement of purpose', is a document describing your main purpose for applying for a job, a role, or a position. This motivational letter for the job includes your application and additional documents. It is a personal document showing your professional skills and reasons for applying for a position.

The goal of a motivational letter is to:

• Capture the reader's attention: Make a solid first impression and build interest.
• Demonstrate your fit: Showcase your skills, experience, and achievements to fulfill company requirements.
• Highlight your motivation: Highlight all your interest in the role and how excited you are about working.
• Differentiate yourself: Show yourself unique from other candidates and highlight your qualities and skills.

A motivational letter is a powerful tool for your job qualifications. It showcases your abilities, skills, and qualifications and showcases yourself as who you are in your professional life. Let us know why it is essential.

• Showcases your personality: It highlights your personality, interests, and passions and tells recruiters about yourself and how you will fulfill the company's requirements.
• Demonstrates your interest: A motivational letter for a job shows you're excited about the job you're applying for. Plus, It's about expressing your interest and enthusiasm so recruiters understand your passion.
• Explains your fit: Shows your skills and goals fulfill the requirements.
• Increases chances: Crafting a unique, expressive motivational letter can make you unique from other candidates.
• Complements your resume: Providing additional information and depth to your qualifications can highlight you as a professional.
• Builds Network: It helps you connect with the recruiters on a personal level to get any job for a successful future.

3 Common Mistakes You Should Avoid in Your Motivational Letter

A right-structured motivational letter is essential for impressing hiring managers. However, standard errors can significantly diminish its impact. To qualify for the interview of your dream job, carefully avoid the following mistakes:

Generic Content

A motivational letter is the best way by which you can showcase your skills. Using boring, common templates or casual content can make your letter unprofessional. Reviewers receive numerous applications and are quickly able to identify generic statements.

Don't only use common phrases in your motivational letter for the job but create your letter according to each job requirement by highlighting your skills and experiences that fulfill the organization's requirements. showcase your interest in the position and work, and write about your skills and how you can contribute to success.

Typos and Grammatical Errors

Even a single spelling or grammatical error can create a negative impression on recruiters, so craft accordingly by taking care of mistakes. These minor mistakes make your cover letter unprofessional. Recruiters properly check your content, and mistakes can make you careless or cause you to lack attention to detail.

To avoid this, proofread your letter carefully multiple times. Consider asking a friend or mentor to review it for any errors.

Poor Formatting

The visual presentation of your motivational letter, as well as the content, is also critical. Wrong formatting, unnecessary spacing, or jazzy font style size and color can make your letter difficult to read and unprofessional. Pay attention to accurate white space, font size, and structure.

Make your motivational letter for the job well-organized and easy to understand. A clean and professional cover letter showcases your attentiveness toward detail. By taking care and avoiding these common mistakes, you can significantly enhance the effectiveness of your motivational letter. Remember, your goal is to create a perfect job application.

Tips for a Standout Motivational Letter

To make your letter shine, focus on these key elements:

Use strong action verbs: Use strong action verbs instead of using common words to showcase your abilities. These words create a more powerful and impactful impression.

Employ persuasive language: Convince the reader about your qualifications and that you need this job. Use words that showcase your urgency. Instead of writing "I am interested in" or "I am passionate about."

Tailor your letter: Make your letter according to job requirements. Research the organization and highlight how your skills and experiences go with their goals.

Highlight Your Soft Skills: Don’t only showcase your technical expertise , but highlight the soft skills that are very important for any role. It includes communication , teamwork , tackling problems, managing time , and adjusting with team members. Showcase how you've used your soft skills in past experiences in a motivational letter for a job.

Tell a story: Share your genuine life efforts with your qualities and motivations. A well-written story can create a good image in the recruiter's mind.

Quantify your achievements: Whenever possible, use numbers to showcase your achievements and impact with your efforts, which means, instead of saying "increased sales," say "increased sales by 20%."

Proofread Carefully: A letter filled with errors can create a negative impression. Take the time to proofread your letter carefully. Consider these tips:

Read your letter aloud: Reading your resume loudly makes you notice your odd phrasing and grammatical errors.

Use spell check and grammar check: These tools can catch all your mistakes but don't depend totally on these.

Ask someone else to review your letter: Ask your friends or family to carefully check your cover letter as they can spot errors you might have missed.

Pay attention to formatting: Utilize proper formatting in your motivational letter for the job, don't use jazzy fonts, the right color palette, and proper spacing and margins.

By following these tips, you can create a motivational letter that looks professional and makes you unique from the crowd, which increases your chances of qualifying for an interview.

Your Step-by-Step Guide to a Powerful Motivational Letter

Before we start drafting, let's clarify some essential details:

Step-1 Know Your Audience

To make your motivational letter good, you need to understand the company and the role you're applying for. Learn about the company's working behavior , culture, environment, and what it's working on. This will help you show how you fit in.

Also, carefully read the given job description to analyze their requirements to showcase your skills according to their requirements.

Step-2 Structure is Key

A well-structured motivational letter for a job is easy to read and understand. Key components of a letter of motivation sample:

Introduction

• Start with a strong sentence to grab attention.
• Show your interest position and where you found it.
• Briefly mention the skills you require for the job and why you like the company.
• This is the most essential part of your letter.
• Highlight your skills, experience, and achievements.
• Give specific examples to show how good you are.
• Explain how your work fits with what the company wants.
• Summarize your best skills and why you want the job again.
• Thank the person for reading your letter.
• Give your contact information.

Step-3 Sell Yourself Without Bragging

Highlighting your skills and experiences is essential, but it's also important to show your impact in your motivational letter for the job. Focus on achievements rather than only writing duties. Use stories to explain how your work made a difference. And whenever you can, use numbers to show how successful you were.

Highlighting your achievements with your efforts in your previous role by using metrics and statistics shows you are an expert. For example, instead of just writing, "I have strong leadership skills ," say ", Led a team of five members to increase sales by 20%.”

Step-4 Showcase Your Passion

To make a good impression, you must show excitement about the company and the job and highlight enthusiasm. Research about the company and what's new in its industry.

Use strong action words to demonstrate your interest and explain how this job fits with your future career goals. Show your commitment to making the company successful with your efforts.

Sample Motivation Letter for Job Application

Consider this template of a motivational letter for a job:

Your Address

Your Phone Number

Hiring Manager's Name

Company Name

Company Address

Dear [Recruiter’s Name],

I am writing to show my interest in the XYZ position at [Company Name], advertised at [Job board]. With experience in XYZ, I am confident in my ability to contribute to [Company Name]'s growth and success.

[Company Name]'s commitment to [Company's mission or value] matches my professional goals. Your recent achievement in [specific company achievement] highlights your hard-working skills and smart thinking, and I am waiting to contribute to this working environment .

In my [number] years of experience in the XYZ field, I have improved my skills in [list of skills]. My ability to xyz has gained impressive results.

In my previous role at [Previous Company], I successfully [quantifiable achievement]. I am proud of my work on [project name], where I [describe your contribution]. These experiences have given me a strong knowledge of how to tackle challenges.

I am waiting for the opportunity to contribute to [specific aspects of the job or company]. I am confident that my skills, combined with my passion for XYZ, make me an ideal candidate for this position.

Thank you for considering my application. I have attached my resume for your comment and will wait for the opportunity to discuss this further.

Sincerely ,

[Your Name]

Remember: Edit this motivational letter for the job according to the specific job you are applying for. Highlight the most relevant skills and experiences and use numbers to showcase your impacts.

Take Action Now!

Don't miss this opportunity. Start crafting your motivational letter today! By following all these tips and showcasing your skills through words, you'll create a professional cover letter with a resume that showcases your potential.

Conclusion: Your Letter, Your Future

Crafting a well-structured motivational letter is essential in today's fast-forwarding bright world. By understanding requirements, structuring your letter, and highlighting your qualifications, you can qualify for the interview for your desired job. Remember to create your letter accordingly for each job, avoid common mistakes, and proofread properly.

A well-written motivational letter is not only for qualifying; it's your chance to showcase your passion, enthusiasm, and skills for the role. Utilize the time and effort to create a professional motivational letter for job representing you and your career goals. Your future success depends on it.

Related Articles:

Property Manager Cover Letter Referral letter for job application Best follow up emails International work from home jobs

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Legal Templates

Home Letter of Intent Job Teacher

Teacher Letter of Intent Template

Updated September 24, 2024 Written by Yassin Qanbar | Reviewed by Susan Chai, Esq.

A Teacher Letter of Intent is a formal document that educators use to express interest in a teaching position, promotion, transfer, or other roles within an educational setting. It provides a platform to outline qualifications, career goals, and a passion for teaching, helping to distinguish the applicant in a competitive job market.

Though it shares similarities with a cover letter, an LOI focuses more on your personal career goals and why you are seeking the specific position. This document is typically required alongside your resume and references , giving school administrators insight into your motivations and fit for the role.

When to Use

• When Applying for a Job: You are submitting your application for a teaching position at the school due to personal and professional motivations.
• When Requesting a Transfer: You are requesting a transfer within the district to pursue opportunities for personal and career development.
• When Applying for a Promotion: You are applying for the role of department head (or principal) and would like to highlight your relevant qualifications and experiences.
• When Notifying of Resignation or Return: You are notifying the administration of your intention to resign (or to return) after your leave of absence.

How to Write a Teacher Letter of Intent

When crafting a Teacher Letter of Intent, it is crucial to ensure that your letter is well-structured, professional, and tailored to the specific role or institution. Below are the key elements to include, along with detailed examples for each section.

Step 1 – Begin with a Professional Header & Polite Salutation :

Start by including your full name, address, phone number, and email. This information should be clearly visible and up-to-date.

Example: John Doe 123 Main Street, Springfield, IL 62704 (555) 123-4567 [email protected]

Next, add the date of submission to establish a clear timeline for your letter.

Example: September 19, 2024.

Following the date, provide the recipient’s contact information, including their name, title, and address.

Example: Sarah Johnson Principal Lincoln High School 456 Elm Street, Springfield, IL 62705

Conclude this section with a polite salutation, such as “Dear Ms. Johnson” or “Dear Principal Johnson.”

Step 2 – Opening Paragraph: State Your Intent

Begin by introducing yourself and the purpose of your letter. Mention the position you are applying for and briefly explain your interest in the role.

Example : My name is John Doe, and I am writing to express my interest in the English teacher position at Lincoln Elementary School. As an experienced educator with a passion for fostering intellectual growth and creating a positive learning environment, I believe I would be a strong candidate for this role at your esteemed institution.

Step 3 – Middle Paragraph(s): Highlight Your Teaching Qualifications

Educational background :.

Outline your qualifications, including the degrees you have earned, the institutions you attended, and any relevant academic achievements or programs you participated in.

Example : I hold a Bachelor’s degree in English Literature from the University of Illinois and a teaching certification. During my time at the university, I actively participated in literacy programs that provided educational support to students from underserved communities. This experience enhanced my teaching methodologies and my commitment to helping students succeed.

Professional Experience

Highlight your teaching experience, focusing on your previous roles, achievements, and how these have prepared you for the position you are seeking.

Example : For the past five years, I have been an English teacher at Jefferson High School, where I developed and implemented student-centered curricula. I was able to improve student engagement by 20% through project-based learning and integrating technology into my lessons. This experience strengthened my ability to create an inclusive and dynamic classroom environment.

Career Goals & Teaching Philosophy

Share your long-term career goals and your approach to education. This section should align your personal teaching philosophy with the values and mission of the school.

Example : My teaching philosophy focuses on encouraging critical thinking and creativity in the classroom. I believe in creating a learning environment where every student feels valued and empowered to reach their full potential. I am particularly impressed by Lincoln High School’s dedication to academic excellence and its holistic approach to student development, and I am excited about the opportunity to contribute to this mission.

Step 4 – Closing Paragraph: Reaffirm Your Interest

Reiterate your interest in the position, thank the recipient for considering your application, and express your willingness to discuss your qualifications further.

Example : I am confident that my background in English education and my commitment to fostering a positive learning environment will make a meaningful contribution to Lincoln High School. I would appreciate the opportunity to further discuss how my skills can benefit your school. Please feel free to contact me at (555) 123-4567 or [email protected] . Thank you for your time and consideration.

Step 5 – Sign Off

End the letter with a formal closing, followed by your full name. If submitting a printed version, leave space for your handwritten signature.

Teacher Letter of Intent Examples

Here are some examples of the most important use cases for a Teacher’s Letter of Intent:

1. Transfer Request: Requesting a Transfer Within the District

When requesting a transfer within the same school district, your Letter of Intent should highlight personal or career reasons for the change and how your skills would benefit the new school.

Jane Smith 987 Oak Avenue Springfield, IL 62704 (555) 987-6543 [email protected]

September 19, 2024

Mark Thompson Superintendent Springfield School District 300 Maple Street Springfield, IL 62701

Dear Mr. Thompson,

I am writing to formally request a transfer from my current position as an 8th-grade teacher at Maple Middle School to a teaching role at Oakwood High School. This transfer would allow me to continue my professional development in a setting that supports my interest in advanced placement curriculum and offers growth opportunities in student leadership initiatives.

Over the past six years, I have refined my approach to collaborative teaching, and I believe that my skills can greatly contribute to Oakwood High’s academic programs.

Thank you for considering my request.

Sincerely, Jane Smith

2. Promotion: Seeking a Leadership Role (e.g., Department Head or Principal)

When applying for a promotion, your Letter of Intent should outline your qualifications, achievements, and why you are a strong candidate for the leadership role.

Michael Brown 456 Pine Street Springfield, IL 62704 (555) 789-1234 [email protected]

Sarah Johnson Principal Lincoln High School 456 Elm Street Springfield, IL 62705

Dear Ms. Johnson,

I am writing to formally express my interest in the position of English Department Head at Lincoln High School. Throughout my ten years of teaching, I have consistently worked to improve student engagement, modernize the curriculum, and mentor fellow teachers. My leadership experience, particularly in spearheading the collaborative learning initiative last year, has prepared me to take on a more significant role in supporting both students and faculty.

I am confident that my passion for education and commitment to academic excellence make me a strong candidate for this position. I would be honored to contribute to the continued success of our school in this new capacity.

Sincerely, Michael Brown

3. Resignation: Declaring Intent to Resign from a Teaching Position

When writing a resignation letter, express gratitude for your time at the school while remaining professional and clear about your decision to leave.

Emily Clark 789 Cedar Lane Springfield, IL 62704 (555) 654-3210 [email protected]

I am writing to formally submit my resignation as a science teacher at Oakwood High School, effective October 15, 2024. After careful consideration, I have decided to pursue a new career opportunity that aligns with my long-term goals.

It has been an honor to work alongside such dedicated staff and students, and I am incredibly grateful for the professional growth I’ve experienced during my six years here. I will ensure a smooth transition by assisting with the preparation of lesson plans and supporting my replacement during this period.

Thank you for the opportunity to be part of this wonderful school community.

Sincerely, Emily Clark

Legal Considerations

Before writing a Teacher’s Letter of Intent, it is important to understand the legal context within which the letter operates. Here are some key legal points to keep in mind:

• Contractual Agreements : If you’re under a teaching contract, ensure that the LOI does not conflict with any binding obligations. For example, some contracts require a specific notice period for resignations or transfers.
• Non-Binding Nature : Typically, an LOI is not legally binding, but it serves as a formal communication, and its contents should accurately reflect your intentions and qualifications.
• School District Policies : Each district may have its own processes and regulations for accepting transfer requests, promotions, or job applications. Ensure that your letter adheres to these guidelines.
• Resignation Protocols : Some schools may require a certain format or official procedures for resignations, particularly concerning notice periods. It’s crucial to align your LOI with these policies to avoid breaches in contracts.

Teacher Letter of Intent Template Sample

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How to write a job offer letter: Templates and examples

A job offer letter is the first official communication between a company and a potential employee. It outlines the job details, sets expectations, and formally extends the employment offer, shaping the new hire’s perception of the organization.

Crafting a clear and engaging job offer letter is crucial, as it lays the foundation for a transparent and positive employment relationship. This guide will walk you through the essential elements to include in your job offer letter to ensure you’ve covered all your bases.

How to write a job offer letter: Step-by-step guide

Here’s how to craft an effective letter that covers all necessary details while maintaining a welcoming tone.

Begin with a positive introduction

Start your letter by warmly welcoming the candidate and expressing genuine enthusiasm about the potential of them joining your team. A friendly opening sets a positive tone and helps make the candidate feel valued from the outset.

Example: “We are thrilled to extend this offer of employment to you and are excited about the possibility of you bringing your talents and enthusiasm to our team.”

State the job details

Clearly specify the job title, whom the new hire will report to, the start date, and the expected work schedule. Providing these details right away helps set clear expectations and eliminates any confusion about the role’s requirements.

Example : “You are being offered the position of Senior Graphic Designer, reporting directly to our Creative Director, with a start date of October 1, 2024, and working a standard schedule of Monday through Friday, 9:00 a.m. to 5:00 p.m.”

Outline the compensation package

Detail the salary or hourly wage, including any overtime eligibility. Clearly state the payment frequency and methods, like direct deposit, to ensure the candidate understands the earnings structure and schedule.

Example : “Your starting salary will be $85,000 per year, paid biweekly via direct deposit, and you will be eligible for overtime pay at 1.5 times your regular hourly rate for any hours worked beyond 40 per week.”

Describe the benefits

Clearly list all benefits associated with the role, such as health insurance, retirement plans, and paid time off. Be transparent about any cost-sharing for benefits and potential changes to carriers or coverage so the candidate has a complete picture of their benefits package.

Example: “Our comprehensive benefits package includes health, dental, and vision insurance, for which the company covers 70% of premiums; a 401(k)-retirement plan with up to a 5% match after 6 months of employment; and 20 days of paid vacation per year.”

Include key employment terms

Address critical contractual elements like at-will employment, noncompete clauses, confidentiality agreements, and employment policies. This not only ensures legal compliance but also sets clear legal boundaries and expectations about the employment terms.

Example : “This offer is contingent upon the at-will employment agreement, which means either you or the company can terminate employment at any time. Also, you must sign a noncompete and confidentiality agreement to protect our proprietary information. Your employment will be subject to the company’s policies, procedures, and handbook as adopted, revised, or deleted periodically.”

Legal considerations when writing a job offer letter

It’s important to make sure your job offer letters meet legal standards to protect your company and inform the candidate properly. Covering legal bases in the letter helps prevent misunderstandings and potential legal issues down the road.

Nondiscriminatory language

To prevent discrimination claims, it’s essential to use language that adheres to employment law standards and avoids bias based on legally protected characteristics.

Clarity on at-will employment

Explicitly state whether the position is at- will, ensuring both parties understand that the employment relationship can be terminated by either side at any time for any lawful reason, which helps manage expectations and mitigate legal risks.

Confidentiality agreements

If the job requires the employee to handle sensitive information, it’s wise to include a confidentiality clause or reference a separate confidentiality agreement that the employee will need to sign.

Noncompete clauses

Include a noncompete clause to prevent employees from competing against your business during and after their employment. Ensure the clause is reasonable in duration, geographic scope, and job scope to be enforceable.

Note: Noncompete agreements have been under scrutiny at the federal and state level. Many states ban noncompetes, and a majority of states have some sort of restrictions on what can be in a noncompete. Additionally, both the National Labor Relations Board and Federal Trade Commission have expressed that noncompetes can interfere with employees’ rights. When legally appropriate, noncompetes should be drafted narrowly to protect legitimate employer interests, not to try to restrict ordinary competition. Additionally, it would be prudent to consult an employment lawyer before drafting a noncompete agreement.

Accommodation statements

Add a statement to the offer letter committing to accommodate disabilities in accordance with the Americans with Disabilities Act (ADA) and similar laws. This will show your dedication to providing an inclusive workplace.

Background checks

Clarify whether the job offer depends on passing background checks. Make this condition clear in the offer letter to avoid misunderstandings later.

FAQs about writing a job offer letter

How long should i give the candidate to accept the job offer.

Typically, it’s best to give the candidate three to seven business days to respond. This allows them time to review the details, ask any questions, and decide without delaying the hiring process too much. If the role is urgent, you can shorten this window, but it’s important to communicate clear deadlines.

What information MUST be included in every job offer letter?

A job offer letter should include the basics, which are:

• Job title and description
• Salary or hourly wage and payment schedule
• Benefits package (health insurance, retirement plans, etc.)
• Reporting structure (supervisor/manager)
• Working hours
• Employment terms, such as at-will status and any legal agreements (e.g., confidentiality, policies, noncompete agreements).

How formal should the job offer letter be?

The formality of the offer letter should reflect the role. For executive- or senior-level positions, a more formal and polished tone is appropriate. For junior or creative roles, you can use a more conversational tone while remaining professional. Regardless, the letter should always be clear, respectful, and concise.

What format should I send the offer letter in?

It’s best to send the job offer letter as a PDF to ensure formatting consistency and professionalism. You can also include a summary of the offer in the email body, but the official document should be attached as a PDF. This prevents the document from being changed and ensures the candidate can easily open and print it if necessary.

Do I need to give the candidate a verbal offer before sending the written offer?

It’s not required (unless your organization specifies that it is), but providing a verbal offer before sending the written offer is a standard practice. A verbal offer allows you to gauge the candidate’s reaction, clarify any immediate questions, and express enthusiasm about the potential hire. It also prepares the candidate for what to expect in the written offer.

Example job offer letter templates

To get you started, here are two job offer letter templates that you can customize to fit the job specifics and your company’s culture. These are general examples and are not state-specific. You should consult local and state laws to ensure compliance.

Simple tone

[Applicant’s Name]

[Applicant’s Address]

[City, State, ZIP Code]

Dear [Applicant’s Name],

We are pleased to offer you the position of [Job Title] at [Company Name]. Your start date will be [Start Date], with a starting salary of [Salary Amount], paid [Payment Frequency]. You will report directly to [Supervisor’s Name].

Please let us know your decision by [Decision Date].

Best regards,

[Your Name]

[Your Position]

[Company Name]

[Contact Information]

Formal tone

I am delighted to formally offer you the position of [Job Title] at [Company Name]. This position is critical to our team’s success and aligns with our strategic goals.

Your anticipated start date is [Start Date]. You will be reporting directly to [Supervisor’s Name], [Supervisor’s Title]. Your standard working hours will be from [Start Time] to [End Time], Monday through Friday.

The annual salary for this position is [Salary Amount], payable biweekly. Additionally, you are eligible for various benefits, including health, dental, and vision insurance; a 401(k)-retirement plan with company matching; and [Number] days of paid vacation, personal, and sick leave annually. These will be discussed more in your orientation session.

Key terms of employment include an at-will agreement, meaning either you or the company can terminate employment at any time. You will also be expected to sign a confidentiality agreement to protect our proprietary information and trade secrets. Your employment will be subject to the company’s policies, procedures, and handbook as adopted, revised, or deleted periodically.

Please confirm your acceptance of this offer by [Decision Date].

[Your Name] [Your Position] [Company Name] [Contact Information]

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Resignation Letter Due to Pregnancy: Examples and Tips on How to Write Yours

Pregnancy is a beautiful, life-changing experience, one that can prompt significant lifestyle changes. For some expectant mothers, those changes might include resigning from your job . Whether you’re leaving because of pregnancy complications, the desire to focus on family, or to manage your physical or emotional well-being, you’ll probably need to write a resignation letter due to pregnancy for your employer.

In this article, we'll explore possible reasons for resigning due to pregnancy, potential implications of that decision, ways to navigate your resignation professionally, and most important, how to write a resignation letter due to pregnancy tailored to your situation. You’ll find all you need to resign the right way during pregnancy, including tips from employment experts and examples for different scenarios.

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Can you resign from your job while pregnant?

If you’re an at-will employee—and most of us are—you can resign from your job at any time, for any reason—including pregnancy.

“From a legal perspective you’re allowed to do this of your own volition,” says Ben Michael, attorney at M & A Criminal Defense Attorneys . “Maybe you simply don’t want to return to the job because you want to focus on your child, maybe you're moving to live closer to your child’s grandparents, maybe you are simply taking the opportunity to make a career switch. Whatever the reason is, if it is something you want to do, you can do it.”

However, it's important to consider several factors before resigning, such as the availability of maternity benefits , health insurance coverage, and your financial situation. Consulting with your HR department about any leave options or benefits can help you make an informed decision before submitting your resignation.

Common reasons for resigning due to pregnancy

“There are many reasons to step away from your job—maybe you need to prioritize your health, or perhaps your employer doesn't offer enough flexibility for maternity leave,” says Ramzy Ladah, attorney at Ladah Law Firm . “Sometimes, it's just the physical or emotional strain of balancing work and pregnancy that becomes too much. Your health and the well-being of your baby come first.”

Here are some common reasons women resign while pregnant.

Pregnancy complications

Pregnancy can sometimes present medical challenges that make it difficult to continue working. If you’re dealing with complications such as gestational diabetes, preeclampsia, or other high-risk factors, focusing on your health and the well-being of your baby may take precedence over work commitments.

High-risk pregnancy

High-risk pregnancies require close medical monitoring, often with restrictions on physical activities and stress. Resigning from your job in this case allows you to focus on your health and avoid situations that could compromise your pregnancy.

Unbearable symptoms

Morning sickness, fatigue, and other common pregnancy symptoms can affect your ability to work. Some women experience severe morning sickness (clinically known as hyperemesis gravidarum) that can last throughout pregnancy. If your job demands physical or mental energy you can’t provide due to illness, it may be a good reason to step away.

Focus on family

For some mothers, the decision to resign during pregnancy is driven by a desire to prepare for the arrival of their baby and focus on family life. Transitioning to a full-time role as a parent or homemaker might be a priority for you and your family.

Inadequate maternity leave policies

If your employer offers inadequate maternity leave or doesn’t provide the support you need, you may decide to resign. Balancing a demanding job with limited maternity leave can be stressful and may not align with your priorities as a new parent.

Emotional and physical well-being

Pregnancy can be emotionally and physically taxing, and your work environment may contribute to added stress. If the stress of work is taking a toll on your mental and physical health during pregnancy, you may decide to resign for the sake of your well-being.

Physical job demands

Some jobs require a high level of physical activity, such as standing for long periods, heavy lifting, or repetitive motions. These physical demands can become increasingly difficult as your pregnancy progresses. If your role involves strenuous physical activity that poses a risk to your health or the health of your baby, you may choose to resign to prioritize safety and well-being.

Note: “Your employer can’t pressure you into resigning,” Michael says. “It is illegal for employers to discriminate against employees due to pregnancy, so if they are coercing you into resigning, that is a major problem. This is something to see an employment lawyer about.”

Potential benefits and drawbacks

Before making the decision to resign, it’s important to weigh the pros and cons.

Some benefits of doing it could be:

• Time to focus on health: Quitting can allow you to focus on self-care, rest, and preparing for the baby.
• Less stress: Leaving a stressful work environment may improve your mental and emotional well-being.
• Better family preparation: You have more time to make arrangements for the baby, set up childcare, and settle into your new routine.

The main drawbacks are:

• Loss of income: Quitting may lead to financial strain, especially if you’re the primary breadwinner or if you don’t have substantial savings. It also may affect your retirement savings . “Leaving may entitle you to roll over any retirement accounts to IRA/Roth IRA's and/or to take a distribution—likely with some tax and penalty implications, depending on how you do it,” says Michael Trust, JD, Human Resources Leader and CA Certified Mediator at Michael Trust Consulting.
• Loss of benefits: You could lose health insurance or other benefits that may be crucial during and after pregnancy.
• Career impact: Resigning during pregnancy may affect your career progression or require you to explain employment gaps in future job searches.

How to resign due to pregnancy—the right way

“When it comes to resigning the right way, the key is to be respectful and professional,” Ladah says. “It's tempting to just walk away, especially if you're feeling overwhelmed, but leaving on good terms can help maintain relationships that might be useful later on.”

If you’re asking, “how do I professionally quit my job due to pregnancy?” here are your answers.

Provide proper notice

It’s standard to give at least two weeks' notice , but if your company has a different policy, be sure to follow that. This gives your employer time to find a replacement and ensures a smoother transition.

“Give as much notice as you can,” Trust says. “However, consider that once you give notice, they might ask you to leave that day or sooner than you planned—which is never a good thing and certainly not when you're about to have a baby.”

Discuss your decision in person

Whenever possible, discuss your resignation in person or via a video call with your supervisor. This shows respect for your employer and provides an opportunity for open communication.

Stay positive and professional

Even if your reasons for leaving are related to work stress or dissatisfaction, maintain a positive tone in your discussions and resignation letter. Avoid burning bridges, as you may need a reference in the future.

Offer to help during the transition

If possible, offer to assist in training your replacement or wrapping up any pending projects before your departure. This demonstrates professionalism and leaves a lasting positive impression.

You might also be asked to write a resignation letter because of pregnancy to make your departure more formal.

How to write a letter of resignation due to pregnancy

Crafting a letter of resignation due to pregnancy follows many of the same rules as a standard resignation letter, with some additional considerations.

1. Be clear and concise

State your intention to resign and include your final working day. “Keep it simple,” Ladah says. “You don't have to give every detail about your pregnancy or personal life. Just state that you're resigning due to personal reasons, which include your pregnancy.”

2. Express gratitude

Thank your employer for the opportunities you've had during your time with the company. This helps maintain a positive relationship for future networking.

3. Offer assistance with the transition

Let your employer know that you’re willing to help make the transition smoother by training your replacement or wrapping up ongoing work.

“The letter doesn't need to be overly long or emotional. It's more about being clear, kind, and professional,” Ladah concludes. “By giving enough notice and showing you care about a smooth handover, you keep the door open for future opportunities or at least maintain good relations. It's all about leaving with grace while putting your family first.”

Examples of resignation letter due to pregnancy

If you want to know how to write a resignation letter for pregnancy, here are some examples for writing a letter of resignation in pregnancy-related situations:

Example #1: Resignation due to pregnancy complications or illness

Subject: Resignation due to pregnancy complications

Dear [Supervisor’s name],

After much consideration, I have decided to resign from my role as [Your job title] at [Company name], effective [Last working day]. Due to severe pregnancy-related illness/complications, my doctor has advised me to reduce stress and focus on my health and the well-being of my baby.

I have enjoyed being part of the team and am grateful for the experience. I’m happy to assist in the transition process before my departure.

Thank you for your support.

[Your name]

Example #2: Resignation due to focus on family

Subject: Resignation to Focus on Family

I am writing to inform you of my decision to resign from my position as [Your job title] at [Company name], effective [Last working day]. As my pregnancy progresses, I have decided to focus on preparing for the arrival of my child and dedicating my time to my family.

I am deeply appreciative of the opportunities I’ve had to grow in my role and contribute to [Company name]. Please let me know how I can assist during this transition period to ensure a smooth handover of my responsibilities.

Thank you for your understanding and support.

Example #3: Resignation due to inadequate maternity leave policies

Subject: Resignation Due to Maternity Leave Policies

After careful consideration, I am resigning from my position as [Your job title] at [Company name], effective [Last working day]. Unfortunately, the company's maternity leave policies do not provide the support I require as I prepare for the arrival of my child.

I have enjoyed my time at [Company name] and am grateful for the professional development and opportunities I’ve experienced. I am happy to help make the transition process as smooth as possible.

Thank you for your understanding.

Example #4: Resignation due to physical job demands

Subject: Resignation Due to Physical Job Demands During Pregnancy

I am writing to submit my immediate resignation due to pregnancy from my position as [Your job title] at [Company name], effective [Last working day]. Due to the physical demands of my role and the potential risks to my health during pregnancy, I believe it is in my best interest to step down at this time to focus on my well-being and that of my baby.

I appreciate the opportunities I’ve had at [Company name] and am grateful for the support of the team. Please let me know how I can assist with the transition.

Should I mention my pregnancy in the resignation letter?

Yes, but keep it brief. You don’t need to provide extensive details, but a short mention of your pregnancy as the reason for your resignation is appropriate.

How much notice should I give when resigning due to pregnancy?

It’s standard to give two weeks’ notice, but check your company policy. Some may require more time.

Can I reapply to the company after resigning due to pregnancy?

Absolutely! If you leave on good terms and maintain a positive relationship, there’s no reason you can’t try to get rehired at a later date.

How do I turn down a job due to pregnancy?

If you’ve received a job offer but need to decline due to pregnancy, it’s important to remain professional and honest in your response. You don’t need to go into great detail about your personal situation, but a polite and concise explanation can help maintain a positive relationship with the employer.