student visa application letter to embassy

A Perfect Cover Letter for Student Visa Application (with Sample)

“How to write a perfect cover letter for a student visa application?”

For international students who plan on applying for a Canadian Study Permit , creating an effective cover letter can improve your chances of success.

If you don’t carefully structure and format your cover, it will push IRCC in another direction, which could cause you to lose your application altogether. This is why applicants must follow a specific structure for every aspect of their cover letters.

Many international students ask us for the perfect cover letter for their Canadian study permit application. Letters can be complicated, so make sure you follow these guidelines.

• Purpose : The cover letter aims to enhance the chances of success in obtaining a Canadian Study Permit.
• Structure : The cover letter should be formatted correctly to avoid potential application issues.
• Components : The cover letter consists of three essential parts: Opening, Body, and Expense/Funds Summary.
• Types of Cover Letters : SOP (Statement of Purpose) for first-time applicants and LOE (Letter of Explanation) for applicants reapplying after a previous denial.
• Opening : State the purpose of the letter, include personal and authority/embassy details, and address the letter to the Visa Officer.
• Body : Begin with a formal greeting, introduce yourself, discuss the purpose of studying in Canada, explain your choice of the Canadian College or University, outline your financial plan, emphasize your commitment to returning to your home country, and conclude the letter with a formal closing.
• Expense/Funds Summary : Outline expenses, state the amount paid and the funds available in your bank account and include a list of documents attached to the application.
• Overall Impact : A well-structured and detailed cover letter can positively influence the visa officer’s decision and contribute to a successful Canadian Study Permit application.

What is a Cover Letter?

A cover letter describes why you want to go to Canada, what you intend to do there, and your post-study plans. It also contains information highlighting your academic and professional achievements.

Two basic types of cover letters are required while applying for a Canadian student visa, i.e. SOP (statement of purpose) and LOE (letter of explanation). Essentially, both of these letters are the same but have different themes.

• Statement of Purpose (SOP) is more for candidates applying for a Canada study visa for the first time.
• LOE (Letter of Explanation) is for applicants reapplying for a Canada study visa after being denied one in the past).

Components of the Cover Letter for Canadian Student Visa

Your cover letter should be structured in three parts, as shown below:

Part 1: Opening

[Purpose of Letter] [Date]

[Your name] [Your Address line 1] [Address line 2] [Address line 3] [Name of Authority/Embassy you are applying through] [Authority/Embassy Address line 1] [Authority/Embassy Address line 2]

Attn. : Visa Officer Subject : APPLYING FOR A STUDY PERMIT (Canada)

Part 2: Body

To Whom It May Concern or Dear Sir/Madam,

[Introduction]

This section should contain a summary of your education and professional goals.

This section should discuss why you need to study in Canada. You can talk about the higher quality of education and how exposure to a new environment will help you develop knowledge and skills to further your career. Also, mention that you intend to return to your home country and apply what you have learned during your educational program in Canada.

[Purpose of Choosing [College/University Name]]

• Discuss why you have chosen to study at the Canadian College or University you will attend. You can talk about the advantages of attending this educational institution compared to the ones in your home country. You can also discuss some disadvantages of pursuing a similar education in your home country.
• Next, disclose if you have already paid tuition for the program you have enrolled in. Also, mention how you intend to pay for tuition and living expenses for subsequent semesters in Canada. Include details on scholarships, grants, or benefits you are receiving from the educational institution.
• Next, clearly state that you intend to return to your home country after completing your educational program in Canada. Mention any family, business, or property ties in your home country that makes it vital for you to return.

Yours Sincerely, [Your Full name]

Part 3: EXPENSE/FUNDS Summary

This section should be formatted in bullet points. Mention:

Accommodation: [Accommodation expense 1] [Accommodation expense 2] [Accommodation expense 3]

Tuition Fee: [Tuition fee for one year] [Tuition fee you have paid for the first semester] [Payable fee which is available in your bank account]

Next, list what documents the visa officer can expect to find in your application packet. For example:

List of documents and items attached with the application:

• Cover letter
• Application form
• Item 7, and so forth

Read more: How to Prove Family Ties for Canadian Visa Applications?

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Student Visa Cover Letter Sample

Here is a sample cover letter for Canada student visa application.

Applying for Study Permit in Canada June 1, 2022.

Akash Kumar Flat No. 100, Triveni Apartments Pitam Pura, NEW DELHI, 110034 INDIA

High Commission of Canada to India, in New Delhi Visa Section 7/8 Shantipath Chanakyapuri, New Delhi 110 021, India

Attn.: Visa officer Subject: Canadian Study Permit Application

Dear Sir/Madam,

I have been accepted into a graduate program at the University of Waterloo in Canada and will apply for a study permit. I have included my original university acceptance letter with this application.

I am a qualified software developer with six years of experience in India’s IT industry. I have held this position for the last two years at a sizable IT company in New Delhi.

Thanks to the computer science degree I obtained from Delhi Technological University in 2016, I was able to secure a very profitable job. During my studies, I learned how to design and write codes that are used in a variety of software programs worldwide. India’s software development industry is growing rapidly, and as a result, many companies are looking for developers who specialize in specific programming languages. Therefore, I am eager to expand my knowledge and skills by enrolling in an international graduate program.

I chose a graduate program focusing on Programming Languages at the University of Waterloo because it is among the best educational institutions globally for this study area. Many of the program’s professors have contributed to innovative developments in the software programming field. The Waterloo-Kitchener area is also renowned for producing many talented individuals in the computer science field, leading to the region being referred to as Canada’s Silicon Valley. By contrast, my educational prospects in India are pretty limited. New Delhi is a major city with many reputable educational institutions. However, none offer the graduate program I am pursuing. I also believe being immersed in a North American setting will allow me to learn to adapt my skills to multinational companies once I return to India.

I have paid the University of Waterloo CAD 14,000  to cover my fees for my first semester. You can verify this transaction in the attached bank draft with my application.

I have also found accommodation in a dormitory on the university campus. The dormitory’s address is as follows:

Suite #303, Village 1, University of Waterloo 200 University Ave W Waterloo, ON, N2J 4B6, Canada

I have paid my accommodation fees for the first semester. You can contact the University administrator in charge of the dormitory at the following phone number: +1 519-888-4567 ext. 84086

Funds Available

I have INR 8,100,000 or CAD 50,000 in my Indian bank account. You can verify this amount in the bank statement I have supplied with the application package. You can also verify that I have steadily built up these savings from the monthly salary deposits I received from my job at Linus Technologies in New Delhi.

I intend to return to India after completing my graduate program at the University of Waterloo. Both my elderly parents (picture attached) reside in New Delhi, and I plan to take care of them after returning. I also plan to take over managing their rental property in the city. My older brother (picture attached) will be performing this duty while I complete my studies in Canada.

I would greatly appreciate your support in issuing a study permit before August 1, 2022, so I may depart for Canada by August 15, 2022, for my program’s orientation. I have included all the relevant information requested in the original application package. Please contact me at +91 1234-567890 or [email protected] if you need me to submit additional information or documents for my application.

Yours Sincerely,

____[SIGNATURE LINE]____ Akash Kumar

Expense/Funds Summary

Accommodation: First Semester’s Rent: CAD$ 3,500 Payable Rent Amount: CAD$ 3,100

Tuition Fee: First Year’s Tuition Fee: CAD$ 28,000 First Semester’s Tuition Fee: CAD$ 14,000 First Semester’s Payable fee: CAD$ 13,000

Total Bank Balance in my account is INR 8,100,000 or CAD 50,000 .

Note: The documents and other items enclosed with my application are summarized below:

• Checklist form (IMM 5483)
• Completed and Signed Application form
• Supplementary Information form
• The University of Waterloo provided the letter of Acceptance. (Original + one copy)
• Payment Receipt for First Semester’s Tuition
• Confirmation of Accommodation at Village 1 Dormitory at the University of Waterloo
• Proof of funds (Bank statement from the past six months)
• Statement from my bank manager describing my financial history.
• Originals and photocopies of my educational documents.
• Original IELTS language test results
• Recommendation letter from my work supervisor
• Original passport and one copy
• Pictures of my parents and brother
• Copy of my Identity Card
• Six recent photos
• Police clearance certificate

This sample cover letter can be used as a guide when applying for a student visa in Canada. Always ensure you include all sections and go through your letter for spelling, grammar, and other mistakes before submitting it to the Visa Officer. When writing a letter, be concise but do not omit important details.

Take Professional Help from Licensed Consultants

Many of the applicants for student visas that we assisted are currently enrolled in Canada’s top colleges. Whether it is your first time applying or you have had repeated study permit refusals, we give you visa success in the easiest way.

You can contact our experts here . Our team is led by Keshav Sharma, a licensed and regulated Canadian Immigration Consultant with many years of experience.

I hope this article has clarified your confusion regarding writing a perfect cover letter for a student visa application. Good luck!

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Introductory Letter For Visa Application: Sample, and things to note when writing Letter of Introduction

If you are an employer or head an educational institution, then you will be issuing Introductory Letters for your employees or students from time to time when they express interest in taking a vacation abroad.

In this article, Jetsanza.com explains what goes into an Introductory Letter and samples to guide you further.

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Introductory letter for students to support visa application.

Students applying for visas are to prove that they are still in school and including Student ID in the application isn’t enough to show that one is a continuing student. Introductory Letter from the school is the only document that can serve as evidence that one is still in school.

The Letter of Introduction from school must be addressed to the Visa Section of the Embassy concerned.

An Introductory Letter from an educational institution to support a student’s visa application must include but not limited to the following:

• Student’s name
• Student’s ID number, Passport Number or Date of birth
• Student’s program of studies
• Student’s level/class/year
• Why the school has no problem with the student’s travel (usually because the school will be on vacation)
• Contact details of the school (usually if different from what’s on the letterhead)
• Name, signature and position of the person responsible for issuing such letters

Sample text of an Introductory Letter For Students

December 10, 2019 The Consular, Visa Section, The United States Embassy, Accra Dear Sir/Madam, LETTER OF INTRODUCTION KYRIAN PATRICE SANZA This is to confirm that Kyrian Patrice Sanza with Student ID AM5555 and born on December 11, 1982 is a final year student of the above-mentioned institution. Kyrian, who is a full time student of this institution, has expressed interest to visit the United States in December 2019 when the school will be on break for the Christmas holidays and as such we have no objection towards his travel. The school can be reached on the contact details mentioned on this letterhead should you require further information on Kyrian. Kindly extend to him the needed assistance to enable his vacation to the US materialise. Thank you. Yours sincerely, signed KWAKU MOSES REGISTRAR

Introductory Letters For Employees to support visa application

Introductory Letters for employees for visa purposes are issued by a Director, Human Resource Manager, or any other person designated to issue such letters on behalf of the company.

Letter of Introduction for employees must include but not limited to the following:

• Employee’s name
• Employee’s Date of Birth or Passport Number
• Employee’s Position
• Date of employment
• Employment type (permanent, contract, part-time)
• Remuneration
• Reason why the company has no problem with the travel (usually because the employee is on leave)
• Contact details of the company (usually if different from what’s on the letterhead)

Sample text of an Introductory Letters for employees

December 10, 2019 The Consular, Visa Section, The United States Embassy, Accra Dear Sir/Madam, LETTER OF INTRODUCTION KYRIAN PATRICE SANZA This is to confirm that Kyrian Patrice Sanza with passport number G2726272 and born on December 11, 1982, is a full-time employee of the above-mentioned company. Kyrian was employed on August 1, 2012, and is currently the Procurement Officer of the company with an annual remuneration of GHS 29,883.00. He has expressed interest to visit the United States in December 2019 during his annual leave and we have no objection towards his travel. The company can be reached on the contact details mentioned on this letterhead should you require further information on Kyrian. Kindly extend to him the needed assistance to enable his vacation to the US materialise. Thank you. Yours sincerely, signed KWAKU MOSES DIRECTOR

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Akesse Sanza

Akesse Sanza is a Ghanaian Travel Blogger, Travel and Tourism Consultant, and Anti-human Trafficking And Safe Migration advocate. Akesse loves everything Travel & Tourism and aims to see every single country in the world.

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Letter of Self Introduction for Visa (with 2 Convincing Samples and Templates)

A letter of self introduction for visa application is essentially a cover letter addressed to the visa officer/embassy or immigration as the case may be, providing more information about yourself, the purpose of your visit, and establishing more grounds as to why you should be granted a visa to a particular country.

As the name implies, a letter of self introduction for visa application is a document typically written by a visa applicant to the embassy or immigration office, introducing himself for the sole purpose of visa issuance. It is an important requirement for most visa applications.

A very convincing letter of self introduction (all things being equal) can help boost your chances of getting a visa.

When writing a letter of self introduction for visa application, it is important to be as convincing as possible, leaving the visa office with no option but to approve your visa.

How you approach this letter depends on the purpose of your visit and the sort of visa you are requesting. However, it is important to note that the format is basically the same irrespective of the type of visa you’re applying for.

Sample Letter of Self Introduction for Visa Application

Before we delve into how you can write a modern, powerful letter of self introduction for visa application, let’s show you a sample so you can have an idea how it looks like (and how it should be, typically).

Get a Letter of Self Introduction for Visa

Sleek, modern, editable letter of self-introduction carefully crafted to boost your chances of visa approval. Instantly download in Word format and 100% customizable.

This letter is simple, yet convincing enough with the additional documents included for reference. Plus it is crafted on a clean, beautiful and modern personal letter head, making it even more appealing.

A letter of self introduction for visa application may be required for:

• Tourist Visa
• Business Visa
• Schengen Visa
• Work/Employment Visa
• Permanent Residence Visa
• Visa on Arrival for some countries, etc.

All of these carry the same format. The main difference lies in the details included as per the purpose of visit.

Vital Information to Include in Your Letter of Self Introduction for Visa

Here are the various info you may include in your letter of self introduction for visa application.

• Your address or letter head at the top
• The recipient address (visa officer/embassy or immigration)
• Your contact number and/or email address
• The purpose of travel (preferably in just a sentence)
• Address the recipient by name (if you know them)
• Attach all other necessary documents required for the visa application
• End the letter with a complimentary close (e.g. Yours sincerely) your full name, and signature.

If you are applying for a business visa , here are more specifically the vital information you should include in your letter of self introduction:

• Name of the applicant
• Employment length in the company
• Position of the applicant in the company
• Annual CTC (total salary package)
• Reason for the visit
• Visit duration
• Financial commitment of the company to the trip (if any)

Again if you are applying for a Schengen visa , here are the important details required in your letter of self introduction:

• Your name, occupation and how long have you been working
• Whether you are traveling alone or with someone
• Your purpose of visit to the Schengen Zone
• Your residence while you would be on trip.
• How you will be funding your trip
• Your travel itinerary

Letter of self introduction for visa application (Template)

Here’s a template letter of self introduction for visa application (based on the sample above):

Celestine Davids

4332 Blackwell St

New York 10003

United States.

December 14, 2020

The Visa Officer,

Consulate-General of Japan,

Request for Japan Tourist Visa

I write to introduce myself in respect of the above subject matter. I will be traveling to Okazaki for a cultural exhibition and will also take some days to see some of the wonderful tourism destinations in Japan.

My arrival in Okazaki would be on December 28, 2020  and the date of departure from Okazaki would be January 17, 2020.

Traveler details are as follows:

Celestine Davids (Passport Number: 0081339DA)

Along with visa application, I have attached the following documents for your reference:

• Filed application form with photograph
• Round trip flight itinerary
• Accommodation details
• Financial and employment details (bank statement and latest Income Tax Return)
• Leave letter/No Objection Certificate (NOC) from the employer

I will be available for more information if required for the smooth processing of the visa. Kindly do not hesitate to contact me for enquiries on my itinerary.

Yours sincerely,

[Your signature here]

+13478737700

How to write a Letter of Motivation (LOM) for a Visa in Germany: A Guide for International Students 2024

• Check out our Video Course (64 min.)
• Is an LOM necessary for the student visa?
• How do I write an LOM for a student visa?

Video Course

Get Accepted into Your Dream German University — with the Perfect Letter of Motivation!

Whether you are planning to do your Bachelor's or your Master's in Germany, you will most probably need to submit a Letter of Motivation (LOM) to gain admission to your dream program. In addition, depending on where you are coming from, you may also need to write another Letter of Motivation for your German student visa . If you are not from the EU, Norway, Iceland, Liechtenstein, Switzerland, Australia, Canada, Israel, Japan, New Zealand, the Republic of Korea, the USA, the UK, Andorra, Brazil, El Salvador, Honduras, Monaco, or San Marino, then you will need to apply for a German student visa. That means that you will need to include yet another motivation letter as a part of your German visa application.

Further Reading

The purpose of this article is to provide clear answers to the most crucial questions about LOM-writing within the German student visa context. We know that writing a Letter of Motivation for a German student visa is one of the most (if not the most) challenging parts of the visa application process for students. That is why we decided to make your life easier and put the answers to the central questions here in one place!

It is our goal to inform you honestly and accurately, therefore, we need to add a DISCLAIMER :

You should use this text as a general guide, but it cannot be a legal consultation. The visa regulations are made and executed by the Federal Foreign Office (Auswärtiges Amt), Federal Ministry of the Interior (BMI), and the local Foreigners’ Offices (Ausländerbehörde). Please be aware: Some rules and procedures can vary from embassy/consulate to embassy/consulate (even within one country), and from Ausländerbehörde to Ausländerbehörde in Germany. That is why we highly recommend you also consult the  German representation abroad  near you, and the local Foreigners’ Office in Germany (which Ausländerbehörde is responsible for you depends on your residence in Germany) for information that applies to your case.

Check out our Video Course (64 min.) on "How to write a Letter of Motivation"

22 videos plus checklist and template

The basics that you need to know about the LOM for your German student visa

What is a Letter of Motivation for a student visa in Germany?

Generally speaking, a Letter of Motivation (LOM) is a mandatory application document requested by local German Embassies/Consulates in which you need to convincingly demonstrate your motivation for coming to Germany, to seek admission to your specific study program, and explain why you should be given the opportunity to study in Germany. Put another way, it is through the LOM that you make a formal request for your German student visa.

Motivation Letter vs SOP vs Personal Statement - What are the differences?

Do not be confused or surprised if you find out that your local German Embassy/Consulate does not mention "Letter of Motivation," but instead uses terms like "Statement of Purpose (SOP)," "Personal Statement" or "Cover Letter." Depending on the location, German Embassies/Consulates may use one of these expressions for what is called in German “ Motivationsschreiben ''.

Table 1: Different wordings used for “Letter of Motivation” (LOM)

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Is a Letter of Motivation necessary for the German student visa?

Yes, a Letter of Motivation is a mandatory element of a German student visa application package. Thus, if you are a citizen of one of those countries where you need a visa to study in Germany, you have to prepare a Letter of Motivation. We present some relevant examples below in Table 2.

Table 2: German student visa - country-specific examples

How do I write a Motivation Letter for a student visa in Germany?

This is a very popular yet very broad question to answer compactly. Hence, let us break it down into five frequent questions that we get at MyGermanUniversity.

What is the structure for the Letter of Motivation?

Luckily, there is a standardized structure for the LOM available for you, which you should always follow:

Introduction and salutation.

Main body. This is supposed to be the longest part because here, you elaborate on why you want to study in Germany, your plans for the future etc.

Conclusion and valediction.

What is the format for the Letter of Motivation?

If not otherwise requested by the local German Embassy/Consulate, you are safe if you follow these suggestions:

Margins: 2.5 cm, or one inch, on all sides.

Font size: 11- or 12-point of a standard script like Times New Roman or Arial.

Line spacing: 1.5-point.

Text alignment: justified (text is aligned with both margins).

How long should the Letter of Motivation for the visa be?

Ideally, it should be no more than one page (e.g. see the example of the German embassy in Nigeria ), as long as you follow the above-mentioned formatting recommendations. In other words, you will end up having around 500 words, which is always a good target range.

NOTE : If your local German Embassy/Consulate requests anything different in terms of the length of the Letter of Motivation, please follow the stated rules.

How do I start a Motivation Letter for a German student visa?

You start a motivation letter for a German student visa by getting straight to the point:

Introduce yourself;

State what is this letter for; and

Briefly present your most important details.

What do I write in a Motivation Letter for the visa?

Basically, you should try to answer the following five questions briefly:

Why Germany?

Why this specific program?

Why are you a very good fit for the program?

Why is the program a very good fit for you?

How is studying in Germany at the given program connected with your future plans?

Guidelines provided by German Embassies/Consulates

After studying the websites of German Embassies/Consulates in dozens of countries, the following is clear:

In general, German Embassies/Consulates do not provide any guidelines for writing your Letter of Motivation (see Table 2). This is done intentionally, as LOM-writing is supposed to be an open-ended task. 

Sometimes (extremely rarely), some Embassies/Consulates can get very specific. For example, the German Embassy in Ukraine provides one of the most detailed guidelines (link here ). In fact, this guideline consists of a list of questions that is quite similar to what we suggested to you in the previous section.

Sample: Letter of Motivation for a Student Visa in Germany

Before writing their own LOM, students often try to find a Letter of Motivation example online (especially in PDF format) to have a hands-on guideline to follow. In general, we recommend that you be very careful with such samples. 

It is fine to use a sample as long as you want to use it just as a guideline. However, beware that the Internet is full of low-quality samples, meaning that even if you behave ethically and just use it as a guideline, you are at high risk of ending up with a bad Letter of Motivation. Find out more about the Letter of Motivation sample here .

WARNING: PLEASE, DO NOT PLAGIARIZE! Just use our sample  for the purpose of getting an overall idea of what the LOM should look like. In general, if you plagiarize or copy anything directly from any source, you will not be able to get away with it. German Embassy or Consulate will find out about it, and your application will be immediately rejected.

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Cover Letter for German Student Visa

The cover letter for German student visa is very important and most of the international students ignore it completely when applying for their student visa .

What is a Cover Letter?

Basically, a cover letter is a document where a student visa applicant describes the purpose of its visit to Germany in some details and lists attached documents in its application.

That said, a cover letter is the equivalent of an interview where officials are willing to ask candidates about the purpose of the visit. Since most embassies are now handling the visa application process to outsource companies there are fewer officials to conduct one-on-one interviews, and a Cover letter plays a major role in the final decision about your German student visa application.

A precise understanding of what a Cover Letter is essential because it gives you first-off hints as what you need to write down on that paper and to adjust your writing style appropriately.

Cover Letter for German Student Visa Application

As per every visit in a foreign country, the authorities in that particular country are highly interested to have some information about who you are and what is the main purpose of your visit. This is done so they can evaluate the risks of admitting applicants who may pose certain threats to the security of the population in that country.

Besides explaining the intention of your visit, on a Cover Letter, you must also state your financial resources to let authorities know you have the required funds to cover living and studying-related costs in Germany.

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Why it is important?

Germany ranks among the world’s top five popular study destinations and a large number of international students apply for a student visa each year. In addition, there are also applications for other kinds of visas, accounting for a heavy workload at German embassies. With that in mind, a Cover letter will save them (and you too) tons of time to make a decision on your application.

One cannot say the entire decision on your visa application relies on the Cover Letter but it’s true it plays a significant role.

What Should Contain?

There is not a standard model of what a Cover Letter must look like, but surely there are some general principles that always apply when writing one. Since Cover Letter is very important for your German student visa application, it is crucial you follow these general rules and make proper adjustment according to your personal profile under the way.

So, what should your Cover letter for the German student visa application contain?

Essentially, you must focus on three major components:

• A brief introduction to who you are
• Explain the purpose of your visit to Germany
• List the documents attached in your application file

Introduction feels the hardest part of all. Everyone feels intimidated by the idea of putting the first word on a completely blank page. We recommend you deliver as simple as possible. Remember, you’re not making a university project or a dissertation thesis. On the contrary, you should try to be as fluent and understandable as possible so the officials can scan easily through the text and get an idea of your profile.

Now comes the most important part where the whole purpose of the Cover letter relies on stating the purpose of your visit. For a perfect delivery, we highly recommend you explain your educational background and its relevance according to your study ambition in Germany.

Next, you can talk about the university and the course of your choice in Germany and some major reasons that accounted for your decision, as for example the university’s reputation and future prospects.

“My name is X and I come from Y. I hold a Bachelor degree in Engineering issued by the X University in my home country. I have been working at a local Engineering company in my country for the past two years as a Project Manager. I have an admission letter from Z University in Germany for K course and I’m looking forward to getting a German student visa to study there. The Z University is highly reputed and I believe it will provide me with a well-rounded education to help me build a successful career as an Engineer.”

Lastly, you must list the attached documents in your application file so the admission committee knows what to expect from the application before even going through it. In fact, here’s where stands a very beneficial trait of the cover letter. If there’s any document that is missing in your application, although required, you can explain the reasons why that happened.

For example, the university in your home country may need additional time to issue an official certificate of your graduation beyond the application deadline in Germany. In that case, you can explain this in the cover letter so they won’t reject your application instantly when they see there is no diploma included.

In a more detailed overview your Cover Letter for a German student visa must contain the followings:

• The purpose of your visit to Germany
• Basic personal information
• Your educational profile
• Your financial standing and resources
• Reasons why you chose a particular course and the University
• Why do you think a German degree is good for you
• The list of documents included in your application

Formatting – Formatting is very important because officials are familiarized with some sorts of standard formats of Cover Letters enabling them to do a quick scanning of the information being presented there. If it doesn’t have good formatting it may seem highly unprofessional and confuse the commission, which deals with your visa application.

An acceptable format of a Cover letter for the German student visa must be structured as follows:

At the top left corner of the Cover Letter write the date at which the document is written.

Below it, write the German Embassy in your home country to which you’re sending the document.

Your personal information, so the receiver (the embassy) to whom you have written. Your name, your surname and Passport number may suffice.

Dear Sir/Madam “to whom it concerns”.

Clearly state why you are writing the letter, the aimed travel date and the duration of your stay

Start by clearly showing the purpose of your visit to Germany.

Speak about your previous education and work experience and the ways it is related to your aimed course in Germany.

Shortly explain why you chose Germany and that particular university and what are your goals.

List the documents included in your application file.

Wrap it up.

Yours sincerely, Name and Surname.

Your contact information: Address, email and telephone number.

Important advice

By now you must have started to appreciate the role of a cover letter in your German student visa application and you want to make yours a one-of-a-kind. You’re just one step far from that just pay attention to the following advice

Optimize your cover letter as much as possible – Abandon the idea that you can write a wonderful piece of content at your first shot. Also, don’t aim to make a perfect Cover Letter. That is just unrealistic.  But, keep in mind that probably the whole magic of making a good cover letter for your German student visa depends on your editing. Take your time and arrange your information in the explained order and choose the most appropriate words.

Be concise – We do understand that it is hard to limit your thoughts in a single paper, but try to be more concise about what you want to exactly say. Knowing to whom you’re addressing your cover letter will also help you adjust your tone of speaking to what is required from you and choose the right words.

Seek advice from a student in Germany – There are thousands of international students currently attending university in Germany and probably there is one from your home country who you can ask for some helpful advice about your Cover Letter. It is easier to make your own cover letter if you benefit from the experience of a student who has gone through the same before you.

Pay attention to formatting – Always keep in mind that you’re writing to high authority and your document must be in accordance with some principles. Some students just write down whatever comes into their minds without respecting a well-structured order, although they don’t miss the main purpose of the Cover Letter.

Common mistakes

As long as your cover letter is in accordance with the major principles of a cover letter for a German student visa you’re good to go. But there are some mistakes that may hurt your application and often are done unconsciously.

Below are two of the most common mistakes international students do when submitting a Cover Letter for a student visa at German embassies

Too personal Cover Letter – For some, it is a bit difficult to find a balance between formal and personal language when writing a Cover Letter for a German study visa application.

Be aware that the German embassy/consulate is interested to know your educational and professional profile and your future goals and not your emotional opinion about it. If this is the case with you we recommend you ask someone who may have experience with cover letters to help you resolve this issue.

Job Application Cover Letter – Though formal details may remain the same a Cover Letter for a job application and a cover letter for a student visa are essentially different.  The tone of speaking, your standing and some details are where the main difference between these documents relies upon.

Spelling mistakes – Last, but not least important. If there are many spelling errors in your Cover Letter the commission will assess your language is not good, therefore you don’t seem to be a promising student. It is always recommended you give someone to give it a read because they may notice errors that didn’t catch your eye.

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• Cover Letter for Schengen Visa (2024): Formats & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

10 min read

Updated On Sep 03, 2024

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Table of Contents

Cover letter for schengen visa application, details to be included in cover letter schengen visa, cover letter format for schengen visa, sample cover letter for schengen visas, country wise cover letter for schengen visa requirements, support documents required for cover letter for schengen visa, where to submit cover letter for schengen visa application, common mistakes to avoid in cover letters for schengen visa, explore european beauty and opportunities: cover letter for a schengen visa.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

A Cover Letter for Schengen Visa is also known as the introduction letter for your Schengen Visa and is a crucial component of your visa application that serves as a medium of communication or introduction with the visa officers.

This Schengen cover letter needs to be addressed to the Embassy or consulate of your chosen country of visit in the Schengen area and outlines your purpose and suitability for the applied Schengen visa.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Mention the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the Schengen region countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. The Schengen visa cover letter template or format overview for your guidance is as follows:

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Before we dive into different cover letter samples for Schengen visas, let us first examine a generic Schengen visa cover letter sample to acquaint ourselves with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. This sample Schengen visa cover letter for tourism applicants is as follows

Also Read: Complete Guide to Schengen Tourist Visa from India

Sample Cover Letter for Schengen Medical Treatment Visa

The Schengen visa application letter sample to apply for a Schengen Medical Treatment Visa it is important that your doctor must be the one to prepare the Cover letter for a Schengen Visa and must include the following details:

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states like Cover letters for visa applications for France, Germany, Austria, etc:

• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, and meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter for Schengen visa application:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your cover letter Schengen Visa, you can follow the process mentioned below and the suitable options based on your flexibility:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like GetGIS

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a cover letter for Schengen Visa, it is crucial to be mindful and avoid mistakes, miscommunication, or errors like:

• Avoid Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Avoid Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Avoid Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Avoid Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Avoid Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Also Read: How Can I Avoid Schengen Visa Rejection? (Expert Tips)

We hope the blog on the cover letter for Schengen visa has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Book Your Free Consultation

Quick Reads:

• A Comprehensive Guide to Germany Visa Requirements
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Which is the easiest Schengen visa for Indians?

What is the success rate for Schengen Visas for Indians?

Lakshmi Lavanya Pagallu

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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Essential Letter of Support for Visa Application Template

In this article, I’ll guide you through a detailed, step-by-step process to write an effective letter of support for a visa application, including customizable templates to get you started.

Letter of Support Generator

*Disclaimer: This is a tool to assist in drafting a letter. Ensure all information is correct and seek legal advice if necessary before submitting any official documents.

Key Takeaways: Understanding the Purpose: Learn what a letter of support for a visa application is and why it’s important. Step-by-Step Guide: Follow a comprehensive guide to writing an effective letter. Free Template: Use the provided template to simplify your writing process. Real-Life Examples: Gain insights from examples based on actual experiences. Tips for Success: Discover key tips to enhance your letter’s impact.

Understanding the Purpose

A letter of support for a visa application is a document that provides additional assurance and details about the applicant.

It typically comes from a friend, family member, or employer and offers insights into the applicant’s character, purpose of visit, and plans during the stay.

Why is it Important?

• Strengthens the Application: It adds credibility to the applicant’s intentions.
• Personal Touch: Offers a personalized perspective on the applicant.
• Addresses Potential Concerns: Helps clarify any uncertainties visa officers might have.

Step-by-Step Guide to Writing the Letter

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1. Start with Personal Details:

• Your name, address, and contact information.
• Your relationship with the applicant.

2. Introduction of the Applicant:

• Full name of the applicant as in their passport.
• Your personal connection and how long you’ve known them.

3. Purpose of Visit:

• Clearly state the reason for the applicant’s visit (e.g., tourism, business, family visit).
• Mention the planned duration and dates if known.

4. Assurances and Support:

• Confirm your support (accommodation, financial, etc.).
• Address the applicant’s plan to return to their home country.

5. Closing Remarks:

• Reiterate your support and confidence in the applicant.
• Provide your availability for further queries.

6. Signature:

• Sign the letter to authenticate it.

Sample of Letter of Support for Visa Application

[Your Full Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

To Whom It May Concern,

I am writing to support the visa application of [Applicant’s Full Name]. My name is [Your Name], and I am a [Your Relationship with the Applicant] of [Applicant’s Name] for [Number of Years/Months].

[Applicant’s Name] intends to visit [Country] for [Purpose of Visit], from [Start Date] to [End Date]. During their stay, they plan to [Briefly Describe Activities or Plans].

I would like to assure that [Applicant’s Name] will be staying with me at my residence located at [Your Address]. I am fully prepared to provide for their needs during their visit, including accommodation and financial support if necessary.

I am confident that [Applicant’s Name] will comply with all the visa regulations and return to [Applicant’s Home Country] as planned. Please feel free to contact me if you need further information or clarification.

Thank you for considering this application.

Sincerely, [Your Signature] [Your Full Name]

Real-Life Example

In my experience, a well-drafted letter played a pivotal role in the successful visa application of my friend, Maria. Her purpose was to attend a conference, and the letter highlighted her professional background and the importance of the event in her career, which added significant value to her application.

List of Essential Elements:

• Clear Purpose: Indicate the specific reason for the visit.
• Personal Connection: Show your genuine relationship with the applicant.
• Support Details: Mention how you will support the applicant during their stay.
• Return Assurance: Highlight the applicant’s intent to return to their home country.

Tips for Success

• Be Honest: Provide truthful information.
• Keep It Concise: Stick to relevant details.
• Professional Tone: Maintain a formal and respectful tone.
• Proofread: Check for errors before sending.

Visa Application Checklist Generator

Related posts.

• 3 Letter of Support for Visa Templates: Must-Haves
• Sample Immigration Letter Of Support For A Friend: Free & Effective
• Sample Letter for Visa Application for Family: Free & Effective

Frequently Asked Questions (FAQs)

Q: What is a Letter of Support for a Visa Application?

Answer: A letter of support for a visa application is a document provided by someone who knows the applicant, often a friend or family member, to help strengthen their visa application. 

In my experience, this letter detailed my relationship with the applicant, their purpose of visit, and my assurance of their compliance with visa terms. It made a significant difference in the approval process.

Q: How do I write an effective Letter of Support?

Answer: To write an effective letter of support, include specific details about your relationship with the applicant, the purpose of their visit, and their character. 

When I wrote one, I made sure to emphasize how well I knew the applicant and their reasons for traveling. Keeping the letter concise, factual, and heartfelt is key.

Q: Who should write the Letter of Support?

Answer: Ideally, the letter of support should be written by someone who has a close relationship with the applicant, such as a family member, friend, or employer. 

When I needed one, I asked my brother, who is a U.S. citizen, to write it. His status and our familial relationship added weight to the application.

Q: Is a Letter of Support mandatory for a visa application?

Answer: A letter of support is not always mandatory, but it can be incredibly beneficial. In my case, while it wasn’t required, it significantly helped in demonstrating my ties and intentions. 

It acts as a character reference and can provide additional assurance to the visa officers about the applicant’s credibility.

Q: What information should be included in the Letter of Support?

Answer: The letter of support should include the writer’s relationship to the applicant, the purpose of the visit, the applicant’s intended length of stay, and any assurances regarding adherence to visa regulations. 

When I wrote one, I also included details about my financial support and accommodation for the applicant, which provided further evidence of a well-planned visit

Exceptionally informative and well-organized, providing straightforward advice and useful strategies for composing an effective visa application support letter

I found the guidelines on writing a strong letter to support a visa application incredibly helpful and easy to follow!

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SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia

Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.

A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.

You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.

When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.

WHAT'S COVERED IN THIS GUIDE?

What should be in a cover letter?

For me, a good cover letter must be able to provide the following:

• A short introduction about yourself.
• Your travel dates and the purpose of your trip
• If traveling with a group: your companions and your relationship with them
• If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
• If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
• If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
• A quick rundown of the destinations you will be visiting
• A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
• A promise to return to your home country in time

Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.

Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.

Sample Cover Letter for Australian Visa (Online Application)

✅ DOWNLOAD THIS!

Sample Cover Letter for Schengen Visa

✅ DOWNLOAD THIS HERE!

Sample Cover Letter for Korean Visa

2020 • 1 • 7

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• HOW TO AVOID GETTING OFFLOADED: Airport Immigration Requirements
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where to attach cover letter for Australia Visa application?

In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.

Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:

• If I am traveling with friends pero we will be submitting individual applications, do I need to include that in the cover letter na I am with them on this trip?
• Do you need to submit all your savings account o kahit isa nalang?
• Plan ko rin sana (dahil nabasa ko sa ibang posts nyo hehe) na payroll and savings account ipasa, pero kung nililipat ko rin naman yung laman ng payroll sa savings, need ko pa ba isubmit yung payroll account?
• Sa ibang Japan visa application na napanuod ko, nagsusubmit sila ng bank certificate at bank statement. Do I need to do that?
• If yes, need ko ba explain sa cover letter ko na tinatransfer ko sa digital bank muna yung pera saka ko tinatransfer sa savings account? (kasi baka makita, if may bank statement, na nanggaling sa ganitong account yung pumasok na pera)

sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)

This is for Japan ha.

1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.

2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.

3. Naeempty ba ung payroll account when u transfer?

4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.

5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)

I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.

Hello. Any recommendations for Schengen visa assistance agencies?

Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.

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Checklist for a german national visa - student.

Before filling out the application form and booking an appointment, please prepare 2 identical sets of the following documentation for your visa:

• Valid passport issued within the last 10 years; passports with observations regarding the front data page cannot be accepted) with at least two empty pages
• Application form & declaration (in accordance with Section 54 of the Residence Act) duly signed
• Declaration for additional contact and legal representation information
• Copy of your passport’s data page (A4 size copy)
• Statement of purpose / Motivation letter
• Certificate issued by the APS (Academic Evaluation Centre) – please consult www.aps-india.de for further information about application process. See below for exceptions.
• Proof of admittance to the study course/preparatory college (original and 2 copies) including information on the language of instruction
• Where not confirmed by the German University in the admission notification: Proof of the language skills in the language of instruction for the study course or the preparatory course (without a preparatory language course as a rule at least B2-level in the language of instructions) (original and 2 copies). Only certificates approved by German government will be accepted (such as Goethe Institut / Max Mueller Bhavan, ÖSD, IELTS, TOEFL, Cambridge Assessment English). Do NOT provide “exemption letters” or “Language of Instruction Certificates!”
• Certificates of all academic qualifications you have previously obtained (original and 2 copies)
• Curriculum vitae
• Proof of financial means to cover the costs for the time of your studies by one of the following documents: - confirmation of a German / EU scholarship / stipend or - “Verpflichtungserklärung” (formal obligation letter) by sponsor living in Germany or - blocked account for the first year of your stay, amounting to 11,904 euros When applying for visa, you can provide evidence that you are able to meet your living costs by opening a blocked bank account. You have free choice of provider. Additional information on blocked accounts is available on the website of the Federal Foreign Office . PLEASE NOTE : You cannot withdraw more than 992 euros per month from a blocked account. This is applicable from 01 September 2024. However, especially at the beginning of your stay, you might be required to spend more than 992 euros in a month (e.g. to pay a deposit when renting a room or an apartment). It is therefore highly recommended to make sure that you have access to sufficient financial means according to your individual Situation.
• If the university charges tuition fees: Proof of funds equivalent to the tuition fees for the first two semesters and the fee structure (detailed overview of fees). This can be either of the following: - Confirmation of payment issued by the university OR - Education loan OR - Unblocked deposit added to your blocked account (i.e. deposited in addition to the 11,208 euros mentioned above)
• 3 passport pictures according to biometric specifications, not older than 6 months
• Visa fee of 75 € payable in INR only (pls. check our website for payment options and applicable exchange rate)
• Travel health insurance valid on arrival in Germany to the date of enrollment at the University (mentioned in your admission letter) (approx. 3 months). Kindly click here to find out about the travel health insurances accepted. In case you receive a stipend from public funds : please provide ONE of the following: • Proof of a private German health insurance which fulfills the below mentioned requirements and starts at your tentative travel date OR • Proof of a public German health insurance, which consists of a letter from your German healthcare provider, and additionally a travel health insurance from your travel date up to the starting date of the public German health insurance. OR • Proof of a private foreign (including Indian) health insurance mentioning the specific policy you chose which fulfills the below mentioned requirements and starts at your tentative travel date When does a health insurance meet the requirement of being equivalent to a German public health insurance? • No limit to the reimbursement in case of sickness • If the insured person becomes sick, no deductible higher than 300 € per year can be demanded • Preexisting conditions must be included • No clause for termination regarding the insured person reaching a certain age, change of residence permit or loss of residence Permit • The Insurance cover cannot have any time limit (or needs to be automatically renewed)

Please prepare two identical application sets with the above-mentioned documents and bring your original certificates along. Please DO NOT staple any documents.

Please note that the German Missions reserve the right to ask for additional documents or the verification of certificates, for which additional fees would be charged.

Submission of the above-mentioned documents does not guarantee that a visa is granted. Submission of incomplete documentation or refusal to appear for a visa interview may result in the rejection of your application.

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Get a student visa to study in the U.S.

To study in the U.S. as an international student, you must get a student visa. Learn about the types of student visas, how to apply, and if you can work while you study.

Types of student visas

F-1 and m-1 visas for full-time students.

The most common student visas are F-1 and M-1.

• F-1 visas are for full-time international students pursuing academic studies.
• M-1 visas are for full-time international students pursuing vocational studies.

J-1 visa for exchange students

The J-1 exchange visitor visa is for foreign nationals who have been approved to take part in work-and-study-based exchange programs. Examples include visiting scholars, camp counselors, au pairs, and research assistants. Learn about the educational programs that J-1 visa holders can participate in .

How to apply for, extend, or renew a student visa

Visit the Department of State’s website to learn more details about F-1 or M-1 visas and J-1 visas . Get information about:

• Eligibility rules
• How to apply
• Appointment wait times
• Application fees
• Extending your stay in the U.S.
• Student visa renewals

Can you work in the U.S. with a student visa?

If you have an F-1, M-1, or J-1 visa, you may be eligible to work in the U.S. But you may only qualify for work on-campus or at a job related to your studies.

• Learn more about employment for students with F-1 and M-1 visas.
• J-1 visa holders must contact their responsible officer to find out if they qualify for work outside their program of study.

LAST UPDATED: June 26, 2024

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Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

In this article

Writing an Invitation Letter for a Visa Application

Comprehensive guide to writing an invitation letter for your visa application, with free samples and tips.

Embassies around the world, often ask for documents that seem confusing, especially to travelers that apply for the first time for a visa. However, with a little bit of work the applicant can find out a lot about each document, how to obtain it, and why it is needed.

A letter of invitation is among the documents that first-time-applicants have difficulties understanding its purpose. Actually, everything related to a Letter of Invitation is pretty simple and easy.

If you’re unsure about writing an invitation letter yourself, then we can help.

You can order your fully personalized letter here at VisaGuide.World and have it delivered within 24 hours!

Get Help With Writing an Invitation Letter for Now!

How to Order a Customized Letter of Invitation for Visa Application?

You can have an Invitation Letter delivered directly to your inbox by following these quick steps:

• Choose your package . You can choose two types of packages: the Regular and Express package.
• Finish the applicable fee payment. To finish the payment, you must give your personal details, including your first name, last name, country of residence, email address, and details from your credit card. The payment can be done with a credit card or PayPal.
• Complete the Invitation Letter form. Fill out the form with correct and sincere information about you, your guest, and the entry and departure date. Also, ensure you provide correct information regarding the embassy or consulate to which you submit the invitation letter.
• Submit the request. After you finish the invitation letter form with all the correct information, press complete. After that, we will receive your invitation letter form and provide you with the first draft of your letter.
• Receive your invitation letter in your inbox. We will send you the completed invitation letter form as a PDF within two to three days, depending on the type of package you choose.
• Print the Letter of Invitation. After receiving the invitation letter, print it, sign it, and send it to your guest. Your guest must send the invitation letter to the appropriate Embassy.

What is an Invitation Letter for Visa Application?

An Invitation Letter for a visa application is a letter that the applicant has to submit to the embassy or consulate where they are applying for a visitor visa.

This document is written by the applicant’s host and addressed either to the applicant or to the consular officer, confirming that they will accommodate the applicant in their home for the whole period of their stay in the country where the host lawfully resides.

What are the Requirements to Write a Letter of Invitation?

The host must fulfill the following requirements in order for the letter of invitation to be valid:

• must be a citizen or lawful permanent resident of the country you plan on visiting
• must be your friend, boyfriend / girlfriend or family member / relative
• must have a registered place (home, flat)
• must have enough room for the applicant

The Letter of Invitation is not required by every embassy in the world, but it is strongly recommended to submit one even if not required.

How to Write a Letter of Invitation for Visa Application?

To many it might sound confusing, but writing a letter of invitation might be the easiest part of your visa application, if you have rightly understood what it serves for. The letter has to be written by the guest and addressed either to you or to the consular officer. Some embassies have their own invitation form, therefore, make sure to check about it when you get the checklist of visa required documents. If they already have a form, then your host will only have to fulfill the empty spaces with the right information.

But even if they do not, below we have listed some samples which you can use by replacing the information according to your case.

When writing an invitation letter, the main thing the writer has to keep in mind, is that the letter must include some important details, of the host and the guest. The letter must contain the following information about the host:

• Date of birth
• Telephone number
• Type of home (owned / rent house / flat / room)
• Host’s status in the host country (If the host is residing in that country a work visa, student visa, permanent resident, or is a citizen or any other legal status)

On the other side, the letter must also include the following information about the guest:

• Full name as shown on their International Passport
• The person’s address and telephone number
• Relationship between the host and the guest
• The purpose of the trip (friendly visit, holiday, wedding, birthday party.)
• Exact entry date and exit date

If the letter is addressed to the guest do not make it sound too official. It is better if it sounds more personal and friendlier rather than formal, so that the consular officer can have a better sight of the relationship between the host and the guest.

Still haven’t written your invitation letter for a visa application?

Our dedicated team of professionals and experts will help you with writing a fully personalized invitation letter and deliver it to you within 24 hours!

Order your personalized invitation letter here

Letter of Invitation Supporting Documents

As mentioned above, in many embassies the Letter of Invitation is not a requirement, therefore the host is not obliged to send other documents alongside with it. Still, even if the letter is a requirement or not, it would be very thoughtful if the applicant submitted any of the following documents alongside with the Letter of Invitation:

• A scanned copy of host’s ID / passport
• Evidence of means of subsistence (if the host will financially support the guest)
• Proof of home / flat ownership or rental contract
• An Itinerary of the places planned to visit together
• If the host has taken days off from work to be with you during your period of stay in their country, then submitting a document that proves that would be in your favor

Where to Submit the Letter of Invitation?

The letter is submitted by the guest at the embassy or consulate along with the visa document file. The host must scan it and send it to the guest, who will later submit it with the other supporting documents on the day of their appointment at the embassy or consulate.

Invitation Letter Samples

A fixed method or style of writing an invitation letter does not exist. It is up to the writer to decide what he or she wants to include in their letter. As long as the letter contains the above listed details among others, then the letter is just fine.

Format and Sample of Invitation Letter addressed to the Embassy

[Dat e] The [country] Embassy, [Address]

Letter of Invitation for [Visitor’s Name]: Passport No:XXX77777

Dear Sir/Madam

I am writing this letter to support the visitor visa application for [Visitor’s Name].

She / he is fully resident in [country], and is my [relationship]. She / he lives at [Visitor’s Address] and their home phone number is (YY)XXXXXXX.

I am a legal permanent resident of the [Guest’s Home Country], and I live at [Guest’s Home Address], and I work as [Guest’s Occupation] – with a net income of $XXX per year. I would like [Visitor’s Name] to come and visit me from [Date of Entry] to [Date of Exit] because of [you might give a reason as wedding, birthday, baby shower, graduation, etc.]

My request is that she / he would be granted with a visa for this whole period, in which time I would be fully responsible and cater to her / his well being. She / he will also be resident at my home, and following the expiration of her / his visa, I will see that [Visitor’s name] return to her / his home country.

Kindly find attached, all necessary documentation required.

Thanks in anticipation of your favorable response

Sincerely [Host’s Name] [Host’s Date of Birth] [Host’s Address] [Host’s Phone Number] [Host’s signature]

Sample of Invitation Letter addressed to the guest

Dear [Visitor’s Name],

As a follow-up to our phone conversation, please take this as a formal invitation to visit me in [country]. It’s been a long time since I last saw you [use a word that would describe your relationship: mom / dad / sister / my friend / my love etc.] and I am full of excitement that you will finally be able to meet all the people who have made my stay in [country] so beautiful.

While you are here, I will be responsible for your accommodation, feeding and movement around [country] from the day you arrive from [Visitor’s Home country] on [Entry Date] until the day you leave on [Date of Exit].

Herewith I am sending all the required documents for getting the necessary visa from the [country] Embassy.

Can’t wait to meet you here

[Host’s name] [Full address] [Country] Occupation: [Host’s occupation] Phone Numbers: Work: [(xxx) xxx-xxxx] Home: [(xxx) xxx-xxxx] Email: [email address] [Signature]

• Writing an invitation letter for a Canada visa application
• Writing an invitation letter for a US visa application
• Writing an invitation letter for a UK visa application
• Writing an invitation letter for an Australia visa application
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How to Write a Sponsorship Letter for Visa?

• Updated on  
• Jan 10, 2024

How to write a sponsorship letter for visa? To write a letter of sponsorship, you must include essentials like details about the sponsor, why you are applying for sponsorship, dates of your stay as well and living accommodation details. A sponsorship letter is an important verification proof for your visa application and that’s why it is significant to prepare a comprehensive sponsorship letter. Read this blog to learn more about a sample sponsorship letter, how to write it, a sample letter of sponsorship for Schengen Visa, a cover letter and more!

Don’t Forget to Check Out: What is a Bonafide Certificate?

This Blog Includes:

What is a sponsorship letter, sample sponsorship letter, how to write a sponsorship letter, sample for sponsorship letter for schengen visa, sponsorship letter for uk visa, sponsorship letter for canada visa, who is in charge of the sponsorship letter, tips and tricks.

When students are planning to study abroad , they are required to submit a sponsorship letter for visa application, which is an authentic document used as verification proof in the process of visa approval. Getting all your documents in place is an essential task when you’re looking forward to overseas education . You have to submit the sponsorship letter at the embassy alongside other documents when you attend the visa interview with the Consular Officer.

Here is a sample sponsorship letter for a Student visa:

{Date} Sponsor’s Name Address Contact Information Subject: Sponsorship letter for ______ (Name of the Student) To whom it may concern, My name is _____________, currently residing in _____________, and I am a citizen of _____________. This letter is to inform that I, _______ (Name of the sponsor), confirm my sponsorship for _____________ [Applicant’s Name] supporting my relationship with the student as ____ (mention your relationship). _______ (Name of the student) will be studying here at ______ (name of the university/college for the duration of ______. He/she will be visiting ______ [country name] for ________ [duration of stay] from _____ to ______ [mention the date]. I have enclosed a list of documents and bank statements as proof of my financial capacity to sponsor him/her and support ______ (Name of the student) for a minimum of _____ (mention minimum sponsorship amount or proof of funds). These funds will replenish and cover his/her expenses including food, rent, tuition fees, clothing, transportation and others. Please feel free to contact me for I will gladly extend my help in the best possible manner. Sincerely,  {Name and Signature of Sponsor} {Address} {Contact Details}

Here is the sponsorship letter format for the visa:

{Date} The Immigration Officer {Name of Embassy/Consulate} {Address} {Contact Information of Embassy/Consulate} Respected Sir/Madam My name is _____________, currently residing in _____________, and I am a citizen of _____________. I am writing this letter to confirm my sponsorship for _____________ [Applicant’s Name] for _______ [give the reason behind the sponsorship like study, visiting a family, etc. He/she will be visiting ______ [country name] for ________ [duration of stay] from _____ to ______ [mention the date]. I have enclosed a list of documents and bank statements as proof of my financial capacity to sponsor him/her. These funds will replenish and cover his/her expenses including food, rent, tuition fees, clothing, transportation and others. Please feel free to contact me for I will gladly extend my help in the best possible manner. Sincerely,  {Name and Signature of Sponsor} {Address} {Contact Details}

Let us take a look at the step-by-step process to easily craft a supporting document for visa approval:

• The foremost element to keep in mind is “The To” reference in the sponsorship letter for VISA which should include the country name or the embassy you are being referred to for your visa approval.
• Next is to clearly mention the ‘intention of visiting the place’, like “education abroad” in the case of students. This would be the base of actually getting your visa approved.
• Prominently mention the dates of your visit so that the embassy can initiate your case accordingly.
• Moreover, you can mention your living address and place of work which can act as verification proof in getting your visa approved.

If you are applying for a UK and need sponsorship, you will have to ask for a sponsorship letter from the concerned person/institution. Here are the key essentials you must include in your letter for a UK visa:

• Date of Birth
• Contact Information
• Address in the UK
• UK immigration status
• Clarify the Relationship between the Visa Sponsor and Applicant (Employer-employee, educational institution-student, family member, etc.)
• Why the applicant requires the UK visa: Mention the reason
• More details about the stay: Duration, Living Accommodation, Financial Support, etc.

If you are applying for a Canada visa and need sponsorship, you will have to ask for a letter from the concerned person/institution. Here are the key essentials you must include in your letter of Canada visa:

Details about the sponsor:

• Complete name,
• Date of birth,
• Address and telephone number,
• Your relationship to the person,
• The purpose of the trip,
• How long the person plans to stay in Canada,
• Where the person will stay, and how he or she will pay for things, and
• When the person plans to leave Canada

Details of the visa applicant:

• Why the applicant requires the Canada visa: Mention the reason

Ever wondered why you actually need a sponsorship letter for a VISA? When an applicant is unable to cover the expense of studying and living in a foreign land, a ‘sponsor’ will be responsible for paying for food, trips, tuition fees, accommodation, etc. Therefore, this letter is written by the sponsors, who have to first explain their relationship with the student and the overall costs that will be covered by them. Moreover, to ensure the validity of the document, proof of the availability of the funds and the identity of the sponsor can be attached. 

Know About Canada Student Visa IELTS Band Requirements

By now, you must be thinking that it’s quite easy to write a sponsorship document. Actually, it is, if you have an idea about what the Consular Officer is looking for. Sponsors can follow the below-mentioned guidelines to efficiently create a sponsorship letter:

• Avoid giving vague and unnecessary information.
• As it is an official document, avoid using a personal tone and casual writing.
• Do not make it too long.
• Clearly mention your contact details like phone number and email, as they would be used by the embassy to contact you in future.

Here’s How You Can Apply for German Student Visa !

A sponsorship letter for a visa is a formal document written by a host or sponsor in the destination country to support the visa application of a foreign visitor. It serves as a declaration of financial responsibility and intention to support the visitor during their stay. Visa authorities often require this letter to ensure that the visitor has sufficient financial support and a valid reason for their trip.

A sponsorship letter can be written by a family member, friend, employer, or any individual or organization willing to host and financially support the visa applicant. The letter should include the sponsor’s full name, address, and contact information. It should also state the purpose of the visit, the duration of stay, and details of financial support, such as accommodation, food, and other related expenses. Additionally, it should express the sponsor’s willingness to take responsibility for the visitor during their stay.

No, a sponsorship letter does not guarantee visa approval. While it is an important supporting document, the visa application process involves various factors and requirements set by the immigration authorities of the destination country. The decision to approve or deny a visa ultimately depends on the applicant’s eligibility, documentation, and compliance with the specific visa requirements. A well-prepared sponsorship letter can strengthen the application, but it is not the sole determinant of approval.

A sponsorship letter for a visa is one single document that increases your chances of fulfilling your aspiration to travel and study in one of the top countries abroad. If you need help at any step of your visa application process, reach out to our experts at Leverage Edu , they will guide you with everything you need.

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10 comments

Hello Please if an uncle or a family friend wants to be ones sponsor, does he need to add another supporting document aside from the sponsor letter

Hi, Akinlou! To become one’s financial sponsor, it’s not important to be a relative! So, a friend or an uncle can become a financial sponsor. They would need: A filing of I-864 or an affidavit of support. In this affidavit, the sponsor would promise to support the non-citizen once they enter the country. We are covering some of the amazing content for you: How to Write a Motivation Letter? Resignation Letter for Higher Studies Jobs in UK with Visa Sponsorship How to Write a Leave Application? Bonafide Certificate: Application Process & Documents Reasons for Rejection of Canada Student Visa Get in touch with our Leverage Edu experts, if you are looking forward to study abroad. Call us on 1800 57 2000 and get a chance to talk to our mentors.

dear sir,could you pls tell me that what sorts of docs are needed beside sponsor letter.say Affidavit letter plus what others….pls advice

The list of documents required for a sponsorship letter is- – Affidavit Letter – Letter of Invitation – Financial Documents – Sponsor’s Residency Status

More documents get added depending upon the country you are applying for. For example, in the case of the USA, you need to write a letter to the US Consulate requesting them to grant visa to the one who is being sponsored.

i would like to know why is it so hard to get Canada Visa and it takes to long to get one

Hi Najma, The processing time varies from country to country. For Canada study permits, anyone applying from India can expect a processing time of around 20 calendar days. As Indians are eligible for applying under the Student Direct Stream [SDS], they can expect a faster processing time for their study permit for Canada. Here is our detailed blog on Canada student visa that will tell you more about the same: https://leverageedu.com/blog/canada-student-permit/ and https://leverageedu.com/blog/canada-visa-for-indians/ .

Dear Team, I’m going to apply for a Canada study permit. I wonder if my Canadian boyfriend (we’ve been together for less than a year) could be my sponsor and provide a sponsorship letter while I’m studying there. I’m a Russian citizen and going to apply from Russia. Thank you in advance.

Hi Aleksandra,

A Canadian citizen who is your spouse, partner or anyone can sponsor you. You must consult the Canada Embassy in Russia before you do apply.

Hi, I want to sponor my nefew , to study In the u s, I am base in Nigeria , do I need to write a letter of affedavt, because here in Nigeria you can only get such letter from the court

Can you give a sample of Solemn Declaration too that’s states the sponsorship of the spouse living in Greece for visa application in Greek embassy

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