how to share ppt presentation on zoom

Screen sharing a PowerPoint presentation

There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation. 

If you have other participants presenting portions of the PowerPoint, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward. Additionally, PowerPoint slides can be shared as a Virtual Background for a more immersive sharing experience. 

Table of Contents

Dual monitors with slide show and presenter's views, single-monitor setup with slide show view in a window, single-monitor setup with slide show in full screen.

Follow these steps if you are using multiple monitors and want to present your PowerPoint in one monitor, while viewing the presenter's notes in another monitor.

• Open the PowerPoint file you want to present.
• Start or join a Zoom meeting.

• Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.

• Switch back to Powerpoint and click the Slide Show tab. 

Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features, such as in-meeting chat or managing participants, while sharing your PowerPoint presentation.

• Click the Slide Show tab and then select Set Up Slide Show .
• Under Show type , select Browsed by an individual (window) and then click OK .

• In Zoom, start or join a meeting .
• Select the PowerPoint window and then click Share .

Note : Be sure you select the PowerPoint window, not the entire screen. Sharing the PowerPoint window only will allow you to use other features without interrupting the view of the presentation. 

• Select your monitor then click Share . 

How to share a ppt on Zoom?

Sharing a PowerPoint Presentation on Zoom: A Step-by-Step Guide

Introduction

Sharing a PowerPoint presentation on Zoom is a convenient way to collaborate with colleagues, clients, or students remotely. With the rise of remote work, it’s become increasingly important to learn how to share presentations in real-time. In this article, we’ll walk you through the process of sharing a PowerPoint presentation on Zoom, highlighting the key steps and important considerations.

Preparation is Key

Before you start sharing your presentation, make sure you have the following:

• A stable internet connection
• A compatible device (laptop, tablet, or smartphone)
• A PowerPoint presentation file (.pptx or .ppt)
• A Zoom account and a meeting link

Step 1: Prepare Your Presentation

Before sharing your presentation, make sure it’s ready to go. Here are some tips to ensure your presentation is polished:

• Use a clear and concise title : Choose a title that accurately reflects the content of your presentation.
• Organize your slides : Use a logical structure and clear headings to make it easy for others to follow.
• Test your audio and video : Ensure your audio and video are working properly before sharing your presentation.

Step 2: Create a Zoom Meeting

To share your presentation on Zoom, you’ll need to create a meeting. Here’s how:

• Go to the Zoom website : Visit the Zoom website ( www.zoom.us ) and sign in with your account credentials.
• Click on "Meetings" : In the top navigation menu, click on "Meetings".
• Create a new meeting : Click on "Create a new meeting" and enter a meeting title, description, and start time.
• Add participants : Click on "Add participants" and enter the email addresses of the people you want to share your presentation with.

Step 3: Share Your Presentation

Once you’ve created a meeting, you can share your presentation by clicking on the "Share" button:

• Click on "Share" : In the top navigation menu, click on "Share".
• Select "Slide Share" : Choose "Slide Share" as the sharing method.
• Select your presentation : Choose the PowerPoint presentation file you want to share.
• Enter meeting link : Enter the meeting link and click "Share".

Step 4: Join the Meeting

To join the meeting, follow these steps:

• Click on the meeting link : In the meeting link, click on the "Join" button.
• Enter meeting ID : Enter the meeting ID and click "Join".

Tips and Tricks

• Use a high-quality internet connection : A stable internet connection is essential for a smooth sharing experience.
• Use a headset or earbuds : Good audio quality is crucial for a clear and engaging presentation.
• Use a webcam : A webcam can help you appear more professional and engaged in the meeting.
• Test your audio and video : Make sure your audio and video are working properly before sharing your presentation.

Troubleshooting Common Issues

• Audio or video not working : Check your internet connection and ensure your audio and video are working properly.
• Meeting link not working : Check the meeting link and make sure it’s valid.
• Meeting not joining : Check the meeting ID and make sure it’s correct.

Sharing a PowerPoint presentation on Zoom is a convenient and effective way to collaborate with others remotely. By following these steps and tips, you’ll be able to share your presentation with ease. Remember to prepare your presentation, create a meeting, and test your audio and video before sharing. With these tips and tricks, you’ll be well on your way to becoming a Zoom presentation sharing pro!

Additional Resources

• Zoom Help Center : Visit the Zoom help center for more information on sharing presentations on Zoom.
• PowerPoint Tips : Check out the PowerPoint tips and tricks section for more information on sharing presentations on Zoom.
• Zoom Community : Join the Zoom community to connect with other users and learn more about sharing presentations on Zoom.

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How to Share a PowerPoint on Zoom

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What to Know

• Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
• To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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How-To Geek

How to screen share a powerpoint presentation in zoom.

Quick Links

Grant access to share screens in zoom, screen share a powerpoint presentation in zoom.

No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.

If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.

As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.

If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.

In the menu that appears, click "Advanced Sharing Options."

The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."

All participants in the meeting can now share their screen.

To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."

If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."

To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.

You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.

From here, deliver your presentation as though you were standing in front of a live audience.

If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .

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How to Share a PowerPoint Presentation on Zoom: A Step-by-Step Guide

When it comes to hybrid working or learning, a professional will find the need to share the PowerPoint on Zoom for ideas communication. However, many professionals are unfamiliar with the ways to share a PowerPoint on Zoom.

To help you, this blog will provide you with a step-by-step guide on how to share a PowerPoint presentation using the various methods that will take your content professionally to the right audience.

Part 1 Why Sharing PowerPoint Presentations is Important

Powerpoint is designed for report presentation.

If you look at Excel, you will find that this program is designed for collecting data and numbers. But it doesn’t have any way of sorting the numbers and charts for effective presentation to colleagues.

On the other hand, PowerPoint is designed to represent the information in a report along with editing tools.

Arranging the Business Presentation

There are many factors in a business report that need to be present in a highlighted way for better definition. For this task, using PowerPoint instead of Excel is recommended. If you want to highlight a chart or any slide in your report, you can rearrange the presentation to take the specific slide among the first slides.

Better Multimedia Capabilities

Business reporting should be clear and concise for the audience. It also should be engaging, which is why PowerPoint offers the features to add creativity to your slides.

You can add multimedia content into your presentation and make it attractive. It is simple to add any image, chart, video, or graph in the slides to make it visually attractive.

Only Present the End Results

When preparing the business information, there are a lot of numbers and calculations going into the report. It is a fact that your audience might not be interested in the raw data.

That is why using PowerPoint will allow you to make your presentation visually appealing to the audience by sharing the end results –not the raw data and formulas.

Easy Viewing and Distribution

There is always a need to view and distribute the business report, and PowerPoint makes the job easier for both aspects. It not only allows you to create a report but also makes it simple to share in a single file.

It is also simple and effective to print out specific slides or whole presentations. You can even upload it to the Slide Share for effective teamwork.

Part 2: How to Share a PowerPoint on Zoom

There are a few defined methods to share your PowerPoint screen in a Zoom meeting. Whether you have one monitor or dual, or you have other presenters, below are the methods that will help you control the slideshow in the Zoom meeting.

Method 1: Dual Monitors with Slide Show

You can follow these steps if you are using multiple monitors and want to demonstrate your PowerPoint on one monitor. This will allow you to see your presenter’s notes on other monitors for effective presentation.

Learn how to share a PowerPoint on Zoom.

Step 1.  Open the PowerPoint file on the PC you want to present.

Step 2.  Start or join a Zoom meeting you are shared with.

Step 3.  Click on the share screen arrow in the meeting controls in the toolbar.

Step 4.  Select your primary monitor, then click on share. In case you don’t find which monitor is your primary on the screen, you can select the one that PowerPoint opens in.

Step 5.  On the meeting controls menu, hover over you are screen sharing. Click the drop-down arrow to view the screen shared with your participants in the meeting.

To stop viewing the screen shared with, you can click the up arrow.

Method 2: Single-Monitor Setup with Slide Show in a Window

In case you have a single monitor, it will be helpful to follow these steps to share your PowerPoint presentation in a slide show view.

This is quite useful if you need to access all the meeting features, such as in-meeting chat or managing participants while you are sharing a PowerPoint presentation.

Learn how to share a PowerPoint on Zoom

Step 1.  Open the PowerPoint file you want to present in a meeting.

Step 2.  Click the Slide Show tab. The next step is to set up a Slide Show.

Step 3.  Begin the presentation by selecting the Play from Start or Play from Current Slide options that are presented on the screen. 

PowerPoint will display the slide show in a window.

Part 3 Best Alternative—WPS Office

WPS Office is a business suite that allows you to create documents, spreadsheets, and presentations for your personal and professional needs. WPS Office was previously known as Kingsoft Office, which was developed by Zhuhai-based Chinese software developer Kingsoft.

In fire tablets, it is also pre-installed in them. WPS Office has reached 494 million monthly active users with 1.2 billion installations around the globe

WPS Office is designed for Microsoft Windows. MacOS, Linux, iOS, Android, and HarmonyOS. The personal basic version of WPS Office is free for all users. However, for some smart professional-grade features, you can get access to it with a subscription fee.

The free version supports Microsoft Office file formats, and a few features like printing and mail merge can be accessed temporarily after viewing an advertisement.

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Part 4 How to Share A PPT in WPS Office

When it comes to how to share the document and PPT in the WPS Office, the share file function will only take seconds. The user can scan the QR code and share the PPT to anyone for editing. This is convenient and effective when wondering how to share a powerpoint on Zoom.

To make use of these functions, here are a few steps that you can follow:

Step 1.  WPS Office supports the sharing of files on the website, known as WPS Cloud.

You can place the cursor on the PowerPoint that you want to share. By clicking, the share option will appear.

Step 2.  Click the share icon. A tip will pop up. The user will copy the share link and can choose the candidate you want to see or share the document.

Q1: How to Change your Virtual Background image

Step 1.  Sign in to the Zoom web portal to edit the account settings.

Step 2.  In the menu, click on Account Management and then Account Settings.

Step 3.  In the meeting tab, you will explore the virtual background option under the meeting advances section to verify that the setting is enabled.

Step 4.  Select one of your choices and use it for your meetings.

Q2: How to Enhance Your Video in Zoom?

Zoom has many built-in features to improve the quality of video and pictures. It also enhances the video conferencing with some virtual backgrounds and filters.

The account owners on Zoom can upload custom filters for their users to enhance the quality of video.

Q3: How to Manage Virtual Background for Admins?

Admins can use and upload their own virtual backgrounds for all users. You can assign certain virtual backgrounds for use by specific user groups on Zoom.

Admin can allow and restrict them for the use of virtual backgrounds.

Q4: How to Enable Virtual Background in Zoom for Group?

Step 1.  You can enable the virtual background in the account settings or group settings.

Step 2.  Go to manage virtual backgrounds.

Step 3.  Wait for the upload before closing the window. Once it is uploaded successfully, a small banner will appear on the top of the page.

Learn How Using WPS Office Is Effective For Sharing PPT.

There is always a need to learn how to share a PowerPoint on Zoom as hybrid working culture is increasing. Professionals manage and handle all the obstacles to sharing information in a defined way that increases engagement.

Zoom is an effective tool for meetings and presenting insights. To deliver information, there are some easy and practical ways that you can consider to share the PowerPoint on Zoom. You can also consider using WPS for the creation of a presentation that you can share with the group within a matter of a few seconds.

WPS Office is one of the advanced business suites that is installed by 1.2 billion professionals around the world to meet all the needs related to handling documentation.

• 1. Zoom: Sharing PowerPoint without Showing Notes On Mac
• 2. How to Present PowerPoint With Notes on Zoom (In Easy Steps)
• 3. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
• 4. How to Use Zoom PowerPoint Presenter View: A Step-by-Step Guide
• 5. How to Share a PowerPoint Presentation: A Step-by-Step Guide
• 6. How to View Notes in PowerPoint While Presenting on Zoom? (In Easy Methods)

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