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IRIS REB Application Checklist

Use this handy checklist to ensure your application is complete before submitting. This can reduce the time needed for the review process as incomplete applications are returned to the research team for correction before they are sent to REB reviewers (Points 5, 10, 18, 19, and 22 are the most important and will be dealbreakers, and they are also highlighted in yellow).  

Note: The REB Ethical Assessment Review Form can be used to self-assess your ethical merits of your application prior to submission.All REB submissions that involve Ontario Tech leading the research activities (e.g. research recruitment, or when the primary study population is recruited from Ontario Tech) must use the new consent form template found on the Resources page of the REB website. In cases where departures from the consent form template are required, the spirit of the template can be followed and the consent principles outlined in the TCPS 2 must be considered for alterations to the consent requirements.

Checklist for all REB Applications:

• Did you use the REB’s Ethical Assessment Review Form and consent form template that are found on the REB’s home page?

Note: The REB strives to have the Chair communicate the results of the review back to the researchers within 20 – 30 business days from when original ethics application has been accepted for review. Some applications may take longer due to the additional information or clarifications that the Board may require. Applications that are complete and have all relevant documents are accepted for review. Incomplete applications or missing attachments will not be accepted for review, which will create review delays.

For this reason, ensure that the anticipated date of recruitment is not scheduled during the review period of your application unless you have already contacted the REB Chair or research ethics office to discuss this.

• Have you linked all related Ontario Tech administered award files in the Project Info tab?
• Have you completed the ‘Related Awards’ template for all awards that you could not link in point #3 above, and attached the document in the Attachments tab?

Is the Principal Investigator (PI) correct in the Project Team Info tab?

Note: Students leading the project must be named as the Student lead/Post-Doctoral Lead on the REB application form.

Have all research team members been added to the Project Team Info tab?

NOTE: Include all researchers from other institutions. This may require additional approvals from other institutions. If you already have approval from another institution, you may be eligible to apply using a multi-jurisdictional research (MJR) form. Please connect with the REB office to confirm eligibility. 

If project team members cannot be found in the directory, the team member(s) must register for an IRIS account. For instructions on registering for an account, visit: IRIS Research Portal.

• Do all research team members have the correct project role in the Project Team Info tab?
• Have you completed the ‘Additional Team Members’ template for all project team members that you could not link in point #6 above, and attached the document in the Attachments tab?
• Please only complete this template if project team members do not need access to the IRIS file. If project team members require access to the IRIS file, please see point 6 for registering for an IRIS account.
• consent forms,
• information sheets,
• permission letters,
• approval letters,
• recruitment materials (scripts, posts, online correspondence, etc.),
• data collection materials,
• participant materials,
• participant handouts,
• thank you forms/letters,
• agreement to participate in research for minors,
• confidentiality agreement template,
• TCPS2 CORE completion certification.
• Are all of your documents in the Attachments tab in an appropriate file format (.pdf, .doc/.docx, .xls/.xlsx, .ppt/.pptx)?

Have you included: (1) version dates, (2) a Doc Agreement type in the drop-down-menu, and (3) a brief description of the document for each upload in the Attachment tab in IRIS?

This is required for the overall file management of this study

Have you included a version date (day-month-year) and page numbers (Page X of Y) in the footer region of each document uploaded in the attachment tab?

A version date is the date the document was last modified. This date will be referenced on the REB approval letter for record management purposes.

Does your research proposal involve collaboration/data collection at Durham College, Ontario Shores and/or Lakeridge Health?

If YES, contact the research ethics office to discuss eligibility for a coordinated review process under the following coordinated review pathways: a. Durham College and Ontario Tech, b. Lakeridge Health and Ontario Tech , or c. Ontario Shores and Ontario Tech

Does your research proposal involve the exchange of information that may be considered as personal information or can be used to extract personal information (this includes de-identified or anonymized info)?

If YES, please contact the Research Partnership Officer at [email protected] as an agreement may be required. It is important to note that the REB review is independent of this requirement and the review can commence in the absence of such agreements. These approvals are institutional requirements and may be required prior to the commencement of the overall research project

Does your research proposal involve any of the following?

• An application of an electrical, thermal or magnetic modality to a human participant (e.g., MRI, TMS, tDCS, electrical stimulation, heat, ultrasound, ice, etc.)?
• The use of equipment / procedures that requires sterilization?
• Performing a procedure on tissue below the dermis, below the surface of a mucous membrane, in or below the surface of the cornea, or in or below the surfaces of the teeth, including the scaling of teeth?
• The collection and storage of human biological materials?
• The analysis, use and/or collection of genetic materials?
• Radioactive material or radiation treatment devices?
• Use of lasers or devices that contain lasers?
• Have all investigators (PI and Co-investigators) and any individual(s) involved in participant recruitment, consent and data collection completed the most recent TCPS2 training tutorial online? Have you attached all TCPS2 training certificates in the Attachment tab?
• For Multi-jurisdictional research please ensure the following documents are appended: a. REB application from the other institution b. Supporting documents that were approved from the other REB (e.g. consent, data collection materials, recruitment materials, etc.) c. REB approval letter from other institution d. Clarification letter from other REB and PI responses (optional). e. For external MJR’s, a site Ontario Tech PI must be identified.
• Has the supervisor been noted as the PI on the Project Team Info tab?
• Has the student/post-doc been added as an additional team member in the Project Team Info tab?
• Has the supervisor completed the required questions in the Principal Investigator Assurance(s) tab?
• For Course base research, the following documents are required: a. Course outline b. Data collection materials.

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• Krasnodar Krai

Circassians in Krasnodar Krai

The modern Russian region of Krasnodar Krai, in which Adygea is a landlocked enclave, covers the great majority of the lands of historical Circassia proper, or Western Circassia, before it disappeared off the map in 1864 after the end of Russo-Caucasian Wars. As a result of what Circassians worldwide consider as “Circassian Genocide and Exile of 1864”, these lands were emptied of its original inhabitants. Of the pre-1864 population of the area, less than 5% remained therein in 1880s while the rest were deported  en masse  to the Ottoman Empire.

Therefore, especially the southern part of Krasnodar Krai is home to lands where the Circassian language, identity, and national history emerged and flourished over millennia. Despite the presence of many sites of Circassian cultural and historical heritage in this region, out of a population of 5.2 million there are only around 25.000 native Circassians (excluding those in Adygea) living in Krasnodar.

This Circassian population can be grouped into two: those who live in and around the city of Krasnodar and its borders with Adygea, and the Shapsugh of the Black Sea, a Circassian subgroup whose historical settlements are spread around the towns of Sochi, Lazarevsk and Tuapse.

When Adygea was founded in 1922 as a national autonomy for Circassians in the Kuban region, its administrative centre was the city of Krasnodar. Therefore, there have always been very close historical, economic, cultural, commercial, educational and political ties between these two entities. Furthermore, there are two Circassian villages, namely Konokovsky and Kurgokovsky which are located in Krasnodar’s Uspensky raion. Additionally, there is the unique Circasso-Armenian community of Cherkessohays in and around the town of Armavir. These populations comprise the first of the said two Circassian groups.

The second group of Circassians of Krasnodar are the remnants of the native population of the historical Shapsugia, which was one of the largest and most populous of all of the Circassian regions covering most of the breadth of the Black Sea shores. Of the no less than 300.000 in 1864, only 3400 Circassian Shapsugh remained in the area in the 1920s. Because their settlements were far from the borders of Adygea at the time, they were not included within the borders of Adygea. Nevertheless, the Soviets granted the Shapsugh autonomy in the form of Shapough National District in 1924 that, however, was abolished in 1945. The area around Krasnodar Krai’s border with Abkhazia, the town of Sochi and the lands between the rivers of Shakhe and Hosta, was also once home to a unique Circassian community, the Ubikh who were deported from their homeland almost to the last men in 1864. Today, there are approx. 10.000 Circassians living in and around the towns of Sochi, Tuapse and Lazarevsk.

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Krasnodar Krai Travel Guide: All You Need To Know

Krasnodar Krai, often referred to as Krasnodar, is a federal subject (krai) of Russia located in the Southern Federal District. It is known for its diverse landscapes, including the Black Sea coastline, fertile farmland, and the Caucasus Mountains. The administrative center of Krasnodar Krai is the city of Krasnodar. Here’s some information about Krasnodar Krai:

Places to Visit in Krasnodar Krai: Sochi: This coastal city on the Black Sea is famous for its subtropical climate, beautiful beaches, and the host of the 2014 Winter Olympics. Visit the Sochi Arboretum, Rosa Khutor Alpine Ski Resort, and the Black Sea coast.

Krasnodar: Explore the largest city in the region, known for its parks, cultural attractions, and the Krasnodar Stadium. The Krasnodar Park and Safari Park are popular.

Anapa: A popular seaside resort town with sandy beaches, historical sites, and a mild climate.

Caucasus Mountains: Hike and explore the stunning landscapes of the Caucasus Mountains, including the Sochi National Park and Krasnaya Polyana.

Adler: A city near Sochi, known for its beautiful beachfront and proximity to the Adler Arena Skating Center.

Abrau-Dyurso: Visit the famous Abrau-Dyurso wine estate, known for its sparkling wines, and enjoy wine tasting.

Best Time to Visit Krasnodar Krai: Summer (June to August): The summer months are ideal for visiting Krasnodar Krai, especially the coastal areas, as the weather is warm and beach activities are in full swing.

Spring and Early Autumn: Spring (April to May) and early autumn (September to October) are also pleasant, with milder temperatures and fewer crowds.

Things to Do in Krasnodar Krai: Beach Activities: Enjoy swimming, sunbathing, water sports, and beachfront promenades along the Black Sea coast.

Outdoor Adventures: Explore the natural beauty of the region, including hiking, mountain biking, and winter sports in the Caucasus Mountains.

Cultural Exploration: Discover local traditions, museums, and historical sites to learn about the region’s rich heritage.

Wine Tasting: Visit vineyards and wineries in the region to sample local wines.

How to Get Around Krasnodar Krai: Public Transportation: Public buses, trams, and trolleybuses serve the major cities in Krasnodar Krai. Sochi, Krasnodar, and Anapa have well-developed public transportation networks.

Taxis: Taxis are readily available and can be used for short trips within the cities and for transportation to more remote areas.

Car Rental: Renting a car can be a convenient option for exploring the region, especially if you plan to visit various locations.

Domestic Flights: Major cities like Sochi and Krasnodar have airports with domestic flights connecting them to other Russian cities.

Where to Eat in Krasnodar Krai: Local Cuisine: Savor traditional Russian and Caucasian dishes, including shashlik (kebabs), borscht (beet soup), and local seafood in coastal areas.

Cafes and Restaurants: Explore cafes and restaurants offering international cuisine, including European, Asian, and Middle Eastern dishes.

Street Food: Try local snacks and street food from vendors in markets and along popular tourist areas.

Where to Stay in Krasnodar Krai: Krasnodar Krai offers a range of accommodation options, including hotels, guesthouses, hostels, and resorts. The coastal cities, such as Sochi and Adler, have a variety of lodging choices to suit different budgets and preferences.

Travel Tips for Krasnodar Krai: Language: Russian is the primary language spoken in Krasnodar Krai, so having some knowledge of the language can be helpful, especially in more remote areas.

Currency: The currency used in Krasnodar Krai is the Russian Ruble (RUB). Credit cards are widely accepted in hotels and restaurants, but it’s a good idea to carry cash for smaller establishments and markets.

Safety: Krasnodar Krai is generally safe for tourists, but, like in any travel, be cautious with your belongings and personal safety.

Climate: The climate in the coastal areas is milder compared to the mountainous regions. Be prepared for seasonal temperature variations.

Local Customs: Be respectful of local customs and traditions, particularly when visiting cultural or religious sites.

Transportation: Familiarize yourself with the local transportation system, and consider using taxis or ridesharing apps for convenience.

Krasnodar Krai offers a mix of natural beauty, cultural experiences, and outdoor adventures. By following these travel tips, you can have a memorable and enjoyable visit to this diverse and scenic region in southern Russia.

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